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Most groupware systems on the market today seem to have problems with centrally updating calendar entries - This is also a challenge in GroupWise. However IT Quality has solved this problem with EasyCalendar.
EasyCalendar solves several issues for the company's IT administration; for example, Bank Holiday updates distributed directly via the GroupWise servers. It is now possible to enter events such as Christmas and New Year's Eve once and for all and automatically get these events integrated into every chosen users' calendars. When a new employee starts working for the organization or a new user is added, she/he automatically receives the base "calendar template" that the administrator has designed.
EasyCalendar will also be able to distribute special corporate events, meetings etc. The events can be entered into the templates well ahead of schedule and you can choose to have different events distributed to different containers. For example, the sales department could have common sales events and the production department could have production meetings.
Because of user requests, we have made an EasyCalendar LITE version.
How does it work?
You create one or two Calendar Master users in GroupWise, then enter the events into the calendar of the Calendar Master (e.g. there are different bank holidays in different countries). EasyCalendar will automatically distribute the appointments to all users that have not been excluded. Cancelled or changed schedules will also be distributed and either deleted or updated. This happens without the users getting notification, and without the need or possibility for the user to accept the appointments.
The product is a pure back-end solution, EasyCalendar does not need to install any software on the users PCs, that means the calendars will get updated regardless of whether you use Webaccess, Linux or Windows platforms. The program uses GroupWise 6.5's trusted applications, and does not require changes on the users' PCs.
The Lite version has a limit of max. 2 master calendars, the full version is unlimited.
Which users receive updates?
Currently there are two different scenarios:
- You choose which eDirectory containers (for example the BRAZIL container), and choose which users in the container(s) is NOT to receive the updates. The distribution of appointments is based on eDirectory locations, and therefore the organization's eDirectory design is the basis for the distributions, like Country, Division etc.
- You chose eDirectory Group(s) or Dynamic Group(s), and members of the group(s) will receive the updates. This can be very useful in some environments. There is also an option to exclude specific members of those groups if necessary.