10 Introducing New GW 7.0 Features such as the Panel View, Navigation Bar and Color Schemes
The most noticeable improvements in the GroupWise 7 client are the many changes to the Graphical User Interface (GUI), as shown in Figure 1. Novell spent a lot of time investigating the behavior patterns of many GroupWise users and they used the results of this research to completely redesign the Windows and WebAccess client. Their biggest challenge was to enhance the user experience without “breaking” away from many traditional GroupWise features, as this could alienate existing users.
If you have already used the GroupWise 7.0 client, you have probably seen or even used some of these options. But to be honest, at first, we felt a bit lost ourselves, so perhaps you may need some help to turn them on or off. Let’s take a closer look. We will introduce some of the basic con-cepts here and will dive into the new features in the next few topics. And if you don’t like all of the new stuff, we will even show you how to disable all of it and go back to the “GroupWise 6.5” classical look.
You can buy The GroupWise Powerguide for US $24.95
(ISBN# 9789080893450) from your local bookseller or directly from the publisher at books4brains.com. You can also order the book at many other online retailers such as amazon.com and barnsandnoble.com.
The book contains more than 130 power tips like the ones listed in Fine Print. Each tip lists the versions of GroupWise with which it is compatible. Most tips are listed as compatible with version 6.5 and 7.
This is a short list of some of those features in GroupWise 7:
- Panel View:
The Panel View adds a new way of viewing items to your mailbox in as many windows or panels as you want. As you can see in Figure 1, you can add panels, such as your calendar (upper left), another panel with your unread items (upper right), a panel showing your checklist items (bottom left) and a panel showing one of your address book tabs (bottom right). More about how to use this feature is covered in one of the next topics.
- Navigation Bar:
You will find the navigation bar at the top of the screen. Each tab is connected to one of the folders in your mailbox and you can add or delete as many folders as you want. For example, in the Figure 1, we have added the Project 2005 tab. Here is how to customize the Navigation Bar:
- Right-click on any blank part of the Navigation Bar.
- Or, click on the (down-arrow) at the left of the Navigation Bar.
- Select Customize Nav Bar and (de)select any folder that you want to include on the Navigation Bar as shown in Figure 2.
- Quick Filter:
This is a very powerful new feature. Just type a keyword in the filter box (upper right, below the Navigation Bar) and you will get a filtered list of all your mailbox items. Click on the filter icon next to this box to adjust or Clear the Filter.
- Folder List Options:
The Simple Folder List option hides all the unnecessary system folders such as calendar and documents. As you can see in Figure 1, only folders from your Cabinet will be shown (on the far left). More details about these folder options will be discussed in topic 15.
- Hide Menu Bar:
With all these new options, some users might not even need the old menu bar anymore. The third button in the upper right corner next to the Navigation bar allows you to enable or disable the Main Menu bar.
- QuickViewer Position:
The position of the QuickViewer used to be fixed to the bottom, but can now also reside on the right side of your screen. More details about this are discussed in topics 7 and 8.
- Color Schemes:
You can easily change the color scheme in GroupWise via Customize Nav bar, as shown in Figure 2.
There are many more new options in other parts of the GroupWise 7.0 client, which will be discussed in other topics.
11 Taking Full Advantage of the Panel View
One of the most noticeable improvements in the GroupWise 7.0 client is the Panel View. This view offers a unique way of getting the right information on your GroupWise client screen. You can easily add as many panels as you want and arrange them in one or two columns. Here’s how you can access the default GroupWise 7.0 panel view:
- On the Navigation Bar, click on Home.
- Or, in the Full Folder List view, click on the top-most folder which is called [Your Name] Home, where [Your Name] is indeed your name.
- If this is the first time you are using the portal view, you might get a explanatory screen first. Click on Home-folder view and you will see a two-column portal with your Calendar in the left column; your Checklist and Unread Items will be shown in the right column.
You can rearrange your panels by using drag and drop:
- Click and hold on the title of any panel, such as Checklist, and move it to the left (either to the top or the bottom of the left column).
Tip: In some cases, if you move a panel to the bottom of a column, it will be minimized automatically and it will only show the title bar. Just change the panel size by grabbing the panel divider and moving it upwards.
You can also adjust the colors or font size of the Header and Header Text:
- Right-click on the title of any panel and select any option to adjust the current colors or font sizes.
You can add or delete panels in several different ways:
- Click on the “” in the upper right corner of any panel for the Panel Options. (See Figure 3.)
This menu offers several options:
- Click Edit to edit the options for the selected panel.
- Or, click Add Panel… to add an extra panel. (See Figure 3.)
There is a more advanced method of modifying panels, although this option is a bit hidden. Here’s how to access the Customize Panel dialog:
- In the Navigation Bar, right-click on the Home tab, or in the Full Folder List, right-click on your Home folder.
- Select Properties . Display . Customize Panels.
- This will open the dialog screen as shown in Figure 4, with many options to customize the panel view any way you like.
In both cases you can add new panels by using the Add Panel option, as shown in Figure 5. Make sure to take a look at all the different options available.
12 The Summary View: a Different Look at Your Mailbox
Now here is an option that I’m not too sure many of us will use in our normal folder view. It’s called the Summary View and in GroupWise 7.0 it is an alternative to the normal column view. On the first line you see the Subject and on the second line you see the Sender and the Send Date. (See Figure 6.)
You can easily enable this feature by using one of these methods:
- In the folder view, right click on the second column of an item and select View Summary.
- Or, from the main menu, select View . Display Settings . Summary.
Tip: To disable this feature, you will need to right click on Folder and select the Properties . Display option, where you can select the Column view again. Or, you can use the same main menu method as described above.
As you will notice, your view of the Subject, the From field, and the Date is indeed much better, but you will now use two lines per item instead of one. This might be less useful in the normal folder view, but take a look at the new panel view in GroupWise 7 and you will see why Novell added this option.