The third component of Novell File Management Suite is a new offering called Novell File Reporter. The focus of Novell File Reporter is to provide you with an accurate assessment of your unstructured data, giving you file-level visibility into your storage infrastructure so you can make more informed decisions on where to store files, what files can be deleted, how to tier your storage, how to plan for storage growth and more. It answers vital questions to help you determine the best means of addressing your storage content.
For example, how much unstructured data exists on network storage volumes? How fast is data growth consuming storage capacity? What files are relevant? What needs to be archived? What files can be deleted? How much storage is used for non-work-related files? When were certain files last used and who owns them? Is storage being abused? If so, how and by whom?
Bringing Logic to File Management
One of the biggest challenges in controlling unstructured data and file system chaos is that organizations typically lack a logical or intelligent means for understanding the relevance or value of the millions of individual files scattered across their network. Too many unanswered file storage, usage, importance and ownership question exist, making it difficult to even know where to begin. Novell File Reporter provides these answers so you can better leverage Novell Storage Manager and Novell Dynamic File Services to bring order to your file system storage.
For example, inventory reports in Novell File Reporter scan your systems, collect detailed information on your stored files and then provide sizing recommendations. Summary reports give you an overview of how your storage space is being used by different file types, including total number of files of each type, their cumulative size and the percentage of disk space that each file type uses. The summary report also displays dates indicating when a file type was last created, accessed or modified.
These reports assist you in creating policies for better managing those files using Novell Storage Manager. For example, you’ll be able to assess the difference in home directory size for typical users and power users. With that sizing information, you can create storage quota policies that provide appropriate storage capacity for different user types, while preventing unnecessary storage consumption by individual users.
You can also run more detailed reports to see aging information on file access or file modifications, as well as reporting on filename extensions. (See Figure 3.) This type of information can help you tier your physical storage for optimal use and cost savings using Novell Dynamic File Services. For instance, you might decide that all files that haven’t been accessed or modified in over 18 months should be moved to less-expensive secondary storage. You might also decide that all multimedia files should be moved to secondary storage unless they belong to executives or marketing and sales personnel. These aging and file type reports can help you determine how much secondary and primary storage you’ll need.
You can also schedule reports to run on a regular basis to identify real-time changes in user storage practices and help you adjust policies as needed. The solution provides trending reports to help you spot potential problems or abusive behavior. It includes triggered reports that proactively monitor storage capacity thresholds, automatically notifying you when certain thresholds are met. Finally, the integration between Novell Storage Manager and Novell File Reporter lets you run reports against the policies you’ve created in Storage Manager. (See Figure 4.) All of these reporting capabilities make it easy for you to create, manage and fine-tune your policies for optimal file storage management.
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A Competitive Advantage
Collaborative data is the primary output of employee creativity. When you have the ability to intelligently manage it, your users can access and maintain relevant information faster and with fewer headaches and hassle. As the industry's only identity-driven, policy-based and automated collaboration data management solution, Novell File Management Suite delivers these competitive advantages while helping you address spiraling data storage and associated costs.
Novell File Management Suite gives you the tools to intelligently monitor and manage your unstructured data. By connecting identity to files, it helps you better understand what you need to do to bring file proliferation under control, and then gives you the means to take action in a way that enhances collaboration, streamlines regulatory compliance, and decreases your overall storage management efforts and costs.