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New Team in Town

Novell Vibe OnPrem (Formerly Novell Teaming 3)
Takes Collaboration Up Another Notch

Written by Ken Baker

Real-Time Presence

New integrations with Novell Messenger (formerly GroupWise Messenger) and Novell Conferencing have also been added to Novell Vibe OnPrem 3. In fact, Novell Vibe OnPrem 3 customers receive an entitlement for Novell Messenger 2.2. With Novell Vibe OnPrem and Novell Messenger integration, you can add presence to profiles—and thus see when users are online with Novell Messenger. If a user is online, you just click on the users’ profile presence indicator and click the IM button to begin an IM chat. (See Figure 5.)

If you need a more in-depth conversation than an IM chat provides, after you click their presence indicator, simply click the Conference button instead and an Add Meeting page will be displayed. This will allow you to instantly start a full-blown Novell Conferencing Web meeting. You also have the ability to start or schedule a Web meeting in Novell Conferencing by selecting Start Meeting from the Workspace or Folder pull-down menu option. For the Novell Conferencing capabilities to be available to your users, the administrator has to enable the Conferencing integrations in Vibe OnPrem, and the individual users have to specify their Conferencing IDs and passwords in their Vibe OnPrem profiles.

As a side note, Novell developed the Novell Messenger presence indicator integrations using a plug-in format. So, in the future, you’ll likely see Novell expand presence integration in Novell Vibe OnPrem with other services such as Skype, Office Communication Server and others.

Enhanced Search

On the back end, Novell did some significant work to improve indexing and relevancy in search capabilities. As a result, you should experience major improvements in both searches and re-indexing operations. Results will vary based on the actual operations, but engineering tests have shown five to twenty times faster searching and indexing. This marked improvement was enabled by re-engineering indexing to take better advantage of multi-threaded processing and increasing its ability to leverage a server’s horsepower.

The relevancy of search results has also been improved so it’s much easier to find what you’re looking for. To deliver these better results, Novell Vibe OnPrem takes into account a wider array of relevancy context indicators.

With the Novell Vibe OnPrem and Novell Messenger integration, you can add presence to profiles—and thus see when users are online with Novell Messenger

Document Management Additions

In the area of document management, document versioning has been improved in Novell Vibe OnPrem 3 with the addition of major and minor document versions. So, instead of just being able to move from version 1 to version 2 when you do an edit, you can now move from version 1 to version 1.1 and so on—until you decide to move to the next version level. Also, if you want to clean up your versioning clutter or save a little disk space, you can now delete previous versions of a document.

Another enhancement to document management is the automatic creation of entry histories whenever a file, wiki, blog, task or other entry type has changed. The entry history shows you when the history of that entry was created and edited, and who edited it. It also lets you do a comparison on previous entry versions so you can see exactly what was changed in the entry meta data. This capability is extremely beneficial for things like shared documents or wikis. It lets you quickly see what changes have been made and who made them. It also lets you easily revert back to a previous version if the new changes introduced errors or inaccuracies.

Finally, when you create a new version of a file, you can attach a note that describes what’s in the file or what changes have been made to the file. These file notes display below the filename in the Attachments and File Versions tab, making it easier for users to identify the files they need without having to open them first.

Access Flexibility

Novell Vibe OnPrem 3 also introduces access controls at the entry level, instead of just at the workspace or folder level. With the previous version of Novell Teaming, you could easily make a workspace or folder private so that only you and a select group of others could view and access it. Now, with entry-level access controls, you can have private files and other entry types within your public folders. For example, you might have a budget file that you only want your manager (or someone from Finance) to be able to see. You can store it in one of your public workspaces or folders, configure it as private, and then only you and the designated people will be able to see it. What this basically means is that you no longer have to create separate, private folders for your restricted-access documents.

Better than Ever

Aside from its key role in the new social collaboration platform from Novell, the main story behind Novell Vibe OnPrem 3 is that it continues to evolve based on customer and partner feedback. More than ever before, Novell Vibe OnPrem makes it easy to bring your people, projects and processes together into secure online workspaces that can boost efficiency and foster innovation. From its more intuitive interface to enhanced real-time collaboration, powerful document management and faster search capabilities, Novell Vibe OnPrem can help your people become more efficient and agile contributors.

To learn more about Novell Vibe OnPrem, visit www.novell.com/vibe-onprem/ and download an evaluation version or the free 10-user starter pack to experience firsthand what it can do for you.

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