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Cool Blogs: My "Getting Things Done" Workspace

Novell Cool Solutions: Feature
By Bill Pray

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Posted: 12 Dec 2006

Once I process my in-box (described in an earlier blog), then I move to my "Work" tab.

The Work tab is a custom folder that I created using the GroupWise 7 client. This is the tab I live on while working through my checklist of things to do and my projects.

As you can see, I have organized this folder to contain the buckets that David Allen identifies in his book (Getting Things Done):

1. A projects folder with each project identified as a subfolder (which is where I put reference materials for the project.

2. My calendar in summary view, with colors (sub or multiple calendars) to indicate what kind of appointment (personal, project, work, etc.).

3. My checklist or next actions list. I color code mine with red for "needs to be done," blue for "waiting on someone," orange for "when I get to it" and green for "personal."

4. Reference material is filed in my Reading List folder and also in iFolder.

5. A "Someday / Maybe" folder for tracking those things that I want to do in the future, but are not immediate projects or action items.

6. I also use the QuickViewer on the right, so I can view any message or checklist item while I am working on them.

Ian W. wrote and shared the following:

"I am doing pretty well on getting things out of my inbox. Instead of using folders I have been assigning categories and then moving everything into 1 folder. This has been working quite well although it takes a few seconds longer than just dropping something into a folder, the main advantage is that a message can be in multiple categories but only one folder. This is very useful when you are inconsistent in your filing practices (like I am).

One thing that I would find useful is to have sub items in checklists i.e. a checklist item is a "project" and the sub-tasks are the "next action." I guess we could create a checklist folder to represent projects and then have the items be next actions, but that feels a little unwieldy.

Two implementations of GTD that I have seen are Thinking Rock and Next Action; neither are perfect but they are good working models to experiment with."

Thanks Ian - anyone else with suggestions and ideas? Send them on in!

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