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Daylight Saving Time Guide for Novell GroupWise

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Posted: 31 Jan 2007

Daylight Saving Time Guide for Novell GroupWise:
Setting Up a Search Folder To Locate Affected Calendar Items

Let us know how this works for you. Are there easier ways to accomplish this?

This guide will help users transition to the new Daylight Saving Time rules in the Windows client for Novell GroupWise. There are potential calendar issues in any email system caused by the recent passage of the U.S. Energy Policy Act of 2005, which extends Daylight Saving Time in the U.S. and Canada by three weeks. Through a series of screen shots and text, this guide shows users how to create a Search Folder in GroupWise to identify appointments that may be affected by the DST changes and that may require rescheduling. The search folder will query a user's mailbox for appointments that between the impacted, four extra weeks of Daylight Savings Time. Once users have performed the search, they can resend the appointments selectively on an as-needed, case-by-case basis. Note: These rules are only valid for Windows-based GroupWise clients.

1. In the Windows client select File > New > Folder.

2. In the following dialog, make sure to select "Find results folder" and leave "Custom find results folder" selected.

3. Name the folder and select where it will be stored.

4. Click Next.

Figure 1 - Creating the "find results" folder

5. In the search criteria dialog, select Advanced Find. The Advanced Find allows the user to specify as many criteria as necessary.

The first criteria in the search needs to be the date ranges to search on, one set for the beginning of the new DST period and another for the end. The search ranges need to be the difference between Daylight Savings with the new rules and what it was with the old rules.

6. Select "On or After Date" for the beginning date and "On or Before Date" for the end date.

Figure 2 - Beginning and end dates

Here's the first criteria for 2007, DST differential for the spring:

Figure 3 - First criteria, spring

Here's the second criteria for 2007, DST differential for the fall:

Figure 4 - Second criteria, fall

You can add as many date range searches as desired for the years after 2007.

7. At the end of each date range definition, select "New Group" and separate the ranges with an "OR". As a reminder, search from the second Sunday in March to the first Sunday in April, and the last Sunday in October to the first Sunday in November.

8. After the last date range criteria set, select "New Group" and separate the next group with an "AND".

9. If it is known when the Microsoft Daylight Savings Time update was installed on the workstation then specify "Created On or Before Date" and enter the date of the install.

This will only be 100% effective if this is the only workstation that has been used to send appointments, or all workstations have been patched at the same time.

10. If multiple workstations have been used to send appointments for this account, then specify the patch date of the LAST workstation that was updated. Make sure to search for Appointments only.

11. Select "New Group" and separate the next group with an "AND"

Figure 5 - Appointment criteria

The last criteria set needed is to search for either Sent "OR" Posted items.

Figure 6 - Sent OR Posted Items criteria

12. Click OK until you exit all the dialogs.

A folder will now exist that, when clicked on, will search the mailbox and display any appointments that may need to be resent. When scheduling new appointments it may be wise to enter the desired time in the subject.

The query text for the above criteria is:

Include entries where ... (( and Due / End Date is greater than or equal to 3/11/2007 and Due / End Date is less than or equal to 4/1/2007) OR ( and Due / End Date is greater than or equal to 10/28/2007 and Due / End Date is less than or equal to 11/4/2007)) AND (Created is less than or equal to 1/30/2007 and Item Type is Appointment) AND (Item Source is Sent or Item Source is Posted)

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