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Omni Announces Secure, Access Controlled GroupWise Distribution Lists

Novell Cool Solutions: Feature
By Omni Technology Solutions Inc.

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Posted: 2 Oct 2007

Do you need to control who can send emails to GroupWise Distribution Lists? How about hiding GroupWise distribution list members? Interested in having external account email addresses in your system-defined distribution lists?

Riva's Secure Distribution Lists (SDL) takes GroupWise distribution list control and management to the next level.

How It Works

Omni Technology Solutions Riva Secure Distribution Lists module allows you to configure which accounts are authorised to send emails to distribution lists, manage distribution list membership visibility and include external email addresses in your system distribution lists. Customers are invited to register for a web seminar to learn how Riva's Secure Distribution Lists module allows you to take distribution list management to the next level.

Riva's Secure Distribution Lists (SDL) module leverages Riva's Event Monitor agent. SDL monitors distribution lists to "intercept" and process emails based on the SDL access control and distribution policy. SDL confirms whether the email sender is an authorised sender before recreating and distributing the email to the secured distribution list members.

There are three major components to Riva Secure Distribution Lists module:
  • Access Control
  • Member Visibility
  • External Email Address Option

Distribution List Access Control

The Access Control List component provides the central management feature of Riva Secure Distribution Lists - the ability to control who has been assigned the right to send an email to the secured distribution list(s). Approved senders can be a combination of individual eDirectory accounts, eDirectory groups or eDirectory containers. By defining who can send emails to the secured distribution list, you prevent users from sending unauthorised emails to sensitive or global distribution lists such as "Staff", "Managers", "Senior Executives", "Trustees", "Board Members", etc. An optional audit log can be configured to track all unsuccessful attempts to send email to the SDL. You can configure the SDL module to forward emails sent by unapproved senders to the secure distribution list manager. This allows the SDL manager to approve and resend the email or otherwise follow up on the unapproved sender's email.

Distribution List Member Visibility

By default, GroupWise allows you to manage the visibility of a distribution list by configuring visibility to be System, Domain, Post Office or None. Riva SDL takes this basic functionality to the next level.  It provides the ability to hide all members of the distribution list from everyone except the SDL manager(s). Think of how controlling distribution list membership from everyone except the SDL manager(s) increases security and enhances personnel and other confidentiality requirements (HIPAA, FOIP, etc.) for member-sensitive distribution lists.

External Email Address Option

One of the long-standing requests from GroupWise users is the ability to include external email addresses in system-defined distribution lists. How many companies, government departments, universities, colleges or school districts would like to have system-defined distribution lists that include email addresses for employees, customers, faculty, staff or students who are on different email systems? The SDL External Email Address option allows you to satisfy this critical business process requirement. How much more responsive would your communication processes be if requests to subscribe to your newsletter or information request email addresses entered on your web site were automatically added to a pre-defined SDL? By combining Secure Distribution Lists with Riva's Dynamic Distribution List module, you can have system distribution lists be automatically updated from your web site, ERP, HR, Student Management System or virtually any external database system. Just think of the possibilities!

More Information about Riva Secure Distribution Lists Module

So whether you're a GroupWise administrator; a security administrator for a small company, school district, government department; or the manager of a global messaging and collaboration department, register for a web seminar to learn more about how Riva's GroupWise Secure Distribution Lists module can help improve your GroupWise communications.

More Information about Riva

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