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Take Charge With GroupWise Options

Novell Cool Solutions: Feature
By Doug Anderson

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Posted: 1 Jun 1999

Admit it. You like to be in control. You wish you could open the windows in your office, you'd like to choose who your kids hang out with, and you want to be in charge of which day of the week your GroupWise Calendar starts with. Wait, you really can do that last one. In fact, using Options, you can make the call on all sorts of GroupWise settings. Did you know you can set the default Calendar view? Or how often GroupWise archives your messages? Here's a tip to get you started. Remember, this is only a sampling of what Options can do for you.

Changing What Happens
When You Double-Click Attachments
When you're in your Sent Items folder, do you want to open a message when you double-click it, or do you want to see the item properties? When you double-click attachments, do you want to see it in the Viewer, or do you want GroupWise to open the attachment in its native application? It's different strokes for different folks, and here's how you can make the call:

1. Click Tools, Options. Double-click Environment, then make sure the General tab is selected.
Here's what it looks like:


2.  Under Default Action, decide what you want GroupWise to do when you double-click sent items. Then tell GroupWise what to do when you double-click attachments. Click OK twice to get out.

That's it. GroupWise remembers your choices. And you can change your mind anytime you want.

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Changing the Archive Directory
If you're the pack-rat type, and you can't throw anything away, you need to know about archives. Archive saves mail or phone messages, appointments, notes, or tasks pretty much anywhere you want. It saves network space and keeps your Mailbox uncluttered. Well, GroupWise has a default folder on your hard disk where it puts archived stuff. But remember, you're in charge here. You can decide where GroupWise puts stuff. Here's how:

1.  Click Tools, Options. Double-click Environment, then make sure the File Location tab is selected.
This is what it looks like:


2.  Type whatever directory you want in the Archive Directory box. Click OK twice to get out.

Now whenever you archive something, you'll know just where it is. You can look at the archive simply by clicking File, Open Archive.

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Cleaning Up Your
Mailbox the Easy Way
You know how your mother always got to decide when you cleaned up your room? As if an hour later, or even tomorrow somehow made the difference between clean and toxic. You're not a kid anymore, and with GroupWise, you decide when to clean up your Mailbox. (Well, that's not necessarily true. Your system administrator could set a default that you can't change. But at least you can negotiate with your system administrator.) Here's what you do:

1.  Click Tools, Options. Double-click Environment, then make sure the Cleanup tab is selected.
This is what it looks like:


2. Make some decisions. Do you want messages to sit in your Mailbox until you've had enough of them, or do you want to tell GroupWise to automatically move them to your archive directory? If you aren't the type that's tied to material things, you might even tell GroupWise to automatically delete your stuff. It takes guts, but it keeps you mobile. If your system administrator hasn't already set a default, you can even tell GroupWise to leave your trash alone. It feels good to be in charge, doesn't it?

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Get Control of Your Time
Workdays vary, but if you're like most of us, there isn't enough time in the day to get your work done. And maybe you'd like GroupWise to reflect that unhappy reality instead of pretending that everyone's day starts at 8:00 am. If you want your GroupWise Calendar to start earlier (or later, I guess) just do this:

1. Click Tools, Options. Double-click Date & Time, then make sure the Calendar tab is selected. This is what it looks like:


2.  Change the time in the Begin Day At box to whatever you want.
3.  While you're here, change the First day of the week to Monday. Isn't that when your week really starts anyway? Sunday is part of the weekend, for crying out loud.
If you think you should be able to schedule other people for meetings according to your new, ambitious workday, expand your default Busy Search range and time.
1.  Click the Busy Search tab in the Date & Time Options dialog box.
2.  Under Range And Time To Search, change the times in the From and To boxes.
After all, shouldn't everyone else work as hard as you?
3.  Click OK twice to get out.

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Always Get a Receipt
People today are not as polite as they used to be. And being online makes it even easier to be rude. Well, you can enforce just a bit of courtesy from people using GroupWise. You can arrange to be notified whenever people you send stuff to get it, open it, delete it, accept it, or decline it. You can get a receipt automatically for everything you send, or just for the stuff you care about. To get a receipt for pretty much everything:

1.  Click Tools, Options. Double-click Send. Here's what it looks like:


2. For each type of stuff you want (e-mail, tasks, whatever), click the appropriate tab, then an option in the pop-up lists under Return Notification. The choices vary depending on the stuff you're getting a receipt for.
3.  Click OK twice to get out.

To get receipts just for stuff you care a lot about:
1.  Open a new message, fill in the information, and before you send it, click File, Properties.
2.  Click an option in the pop-up lists under Return Notification. (For example, if you click Mail Receipt in the When Opened pop-up list, as soon as somebody opens it, GroupWise fires off a message to let you know.)
3.  Click OK, then Send.
Use this wisely; after all, if you send a lot of mail, you'll soon have a shoe box overflowing with receipts.

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Admin Stuff: GroupWise Options

Okay. You've read the article and suddenly have visions of Mailboxes expanding like a rabbit population in a rabbit preserve. You see the server becoming so over-populated that it reaches capacity and has no place left to go. Well, don't worry. You can set some default options at the domain, post office, or user level to control how long messages can stay on the system. You can also set some preferences, such as language, in advance, so that users on your system have less to worry about which means you have less to worry about. To set any of the Client Options:

1. Click Tools, GroupWise Utilities, Client Options.
2. Highlight a domain, post office, or selected users to determine who will be affected by the options you set.
3. To prevent users from changing any of the default values, click the lock after entering the defaults.

Cleanup Options
Cleanup Options let you manage the multiplying message matter. In cleanup, you set how often messages are deleted or archived. Options include manual delete and archive (might be a good idea to set your boss' mailbox to manual). Or you can set the system to automatically delete and archive messages after a set number of days.

File Location Options
If you want to make sure users don't clutter the network with their archived messages, you can set the archive directory to the users' hard disk, such as c:\archive. Of course, users have to create a c:\archive directory on their local drive or the messages have nowhere to go. But you can send them a message telling them to do that.

Look in GroupWise online Help for information about additional Client Options.

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