Creating a Template E-mail Message
Novell Cool Solutions: Feature
By Tay Kratzer
Digg This -
Posted: 13 Nov 2003
This article explains three approaches that allow users to use a template/boilerplate e-mail message. The instructions for the first two approaches were all tested and devised using the GroupWise 6.5.1 client.
|Creating a *.VEW Template File|
In the GroupWise Windows client do the following:
- Select File|New|Mail as if you are composing a new message
- Fill in the subject of the message (you can also fill in the TO, CC and BC lines if needed.)
- Fill in the message body
- From the view that you are composing the message in, select File|Save View
- Make sure to save the *.VEW file as a "Custom View with Text". You can save the *.VEW file wherever you would like, the Windows desktop works just fine as shown in Figure 1.
- When prompted for a view name, you may keep the default of "Mail" or you can choose a new name for the view.
In order to use the *.VEW template file you can do one of two things:
- Click on the *.VEW file, it will pop up into a GroupWise compose view with your template text. Make sure GroupWise is running when you do this. It works better this way.
- In the GroupWise Windows client, from the Main Window select File|Open View. Browse and select the *.VEW template file.
Notes: Recipients of this message that are using the GroupWise Windows client, WebAccess and Wireless clients, and the GroupWise cross-platform client (in Beta when this article was written) will all see the text of a message sent using this method of using a template.
|Creating a *.HTML File|
- Create a message in an HTML editor. Don't do anything fancy, just use text.
- Save the file as a *.HTML file (*.HTM is not good enough).
- Select File|New|Mail as if you are composing a new message.
- Fill in the TO line and the CC and BC lines as needed.
- DO NOT PUT ANYTHING IN THE MESSAGE BODY
- Attach the *.HTML file as the first attachment to the mail message. You can attach other files if needed.
Notes: Recipients of this message that are using the GroupWise Windows client and the WebAccess client using a desktop grade OS will see that the *.HTML will be used as the message body of the message. Users using the GroupWise wireless clients, or the GroupWise cross-platform client will see the *.HTML file is an attachment, not the message body.
|Using Formativ Templates and Stationary|
Advansys Corporation makes a GroupWise Windows client add-on product called "Formativ". One of the many Formativ applet solutions are the Template and Stationary applets. You can find out more about Formativ at http://www.advansyscorp.com.
Here is a link to some screen shots of example Formative applets
- Stationary: http://www.advansyscorp.com/images/frmss03.gif
- Templates: http://www.advansyscorp.com/images/frmss05.gif
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