Group Proxy Rights
Novell Cool Solutions: Question & Answer
Q:
W.S. wrote: Hi! How can I give all of my 100-200 staff proxy rights to a particular resource, such as a conference room. Without all staff changing other staff's entries. Is this possible? Right now it has ownership and two proxies. I am not an administrator. However, if I learn how to do this I can certainly impress my supervisor. Thank you.
A:
Hi, W.S. We are eager to help you impress your supervisor. However, we’re wondering why you want to give so many people Proxy rights to one resource? If you just want your staff to be able to check when the conference room is already booked, they don’t need Proxy rights at all; they can just use Busy Search. If you do choose to give your entire staff Proxy rights, it sounds to us like you’re asking for major pandemonium. Even if your staff members aren’t overriding and deleting appointments that others have accepted for the conference room maliciously, appointment requests could come in at the same time, creating a greater risk for overbooking the conference room. Another real risk is underbooking—since if everyone’s in charge, that really means no one’s in charge. If John thinks Sue will respond to requests for the conference room, why would he waste his time doing it? All the while, Sue may be thinking John’s got the room covered. However, if you are the resource owner and you are convinced that granting 100-200 people Proxy rights to one conference room is really what you want to do, you can do it fairly easily, especially if you have the Patch (or SP2, meaning GW 5.2.2). If you have an earlier version of GroupWise, you’ll need to assign Proxy rights one user at a time. If you have the Patch, you can assign Proxy rights to an entire group at a time, and we assume you’ve already created a group comprising your staff members. (Version: 5.x)
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