Saving Email to Offline Storage
Novell Cool Solutions: Tip
By Lindsey Johnstone
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Posted: 14 Jan 2002
We keep getting e-mail from government employees afraid to delete their aging e-mail archives. So we sent an example to Lindsey Johnstone (our resident records retention expert and Advisory Board member) to get his take on the situation.
"I have made a folder that holds 28 other folders with about 7 to 15 short e-mails in them. I would like to get them off my system, but working for the government, I know as soon as I delete them, someone will ask for proof of an approval."
"How can I copy them to a disk so I can delete them from my system?"
The thing that makes GroupWise such an excellent choice as an enterprise messaging product is the same thing that makes it so difficult to extract information. GroupWise is a very secure product because of its encryption, which means you need the GroupWise client to view any of its content. If you try to save an e-mail, it saves it in a *.mlm format, not readable by most programs, though WordPerfect will suck it right up. (Remember, GroupWise use to be a WordPerfect product).
One firm has made this task very easy for you. Nexic (http://www.nexic.com) has a product called Personal Publisher that will port out GroupWise e-mails and such as HTML, easily readable by almost all other programs.
Novell Cool Solutions (corporate web communities) are produced by WebWise Solutions. www.webwiseone.com