Settings Exclusive to Evolution Exchange

There are some items in Evolution that are available only with Evolution Exchange, like delegation and permissions handling, creation of "Out of Office" messages, and the option to change password and view folder sizes.


Exchange Account Delegation Settings


Access Delegation

You can allow other people in your organization's Global Address List to access your calendar, address book, and messages, and they can let you manage theirs. Delegation allows people to do anything from check on each other's schedules to completely manage their personal information.


Delegating Access to Others

To add someone to your list of delegates:

  1. Click Edit > Preferences, then click the Exchange Settings tab.


    Exchange Account Delegation settings
  2. Clikc Add, then search for a contact in the Global Address List.

    Remember the Global Address List (GAL) appears empty until you have searched for something in it.

  3. Select from the following access levels for each of the four types of folders:

    None: Do not allow this person to access any folders of this type.

    Reviewer (read-only): Allows the person to see items in this type of folder, but not create new items or edit existing items.

    Author (read, create): The delegate can view items in your folders, and can create new items, but cannot change any existing items.

    Editor (read, create, edit): The delegate can view, create, and change items in your folders.

  4. Click OK.


Subscribe to Other Users' Folders

To access the folders delegated to you:

  1. Click File > Subscribe to Other User's Folder.


    Exchange Account Delegation settings
  2. Specify the e-mail address of the user who has delegated to you, or click User to select the user from your address book.

  3. Select the folder you want to open.

  4. Click OK.

Folders delegated to you appear in your folder list inside a folder labeled with the name of its owner. For example, if Martha Thompson delegates folders to you, you see a folder called Martha Thompson's Folders in the folder tree at the same level as your Personal Folders and Public Folders.

If the folder fails to open properly, check with the folder owner to make sure that you have been granted the correct access permissions.


Subscribe to Public Folders

You can subscribe to public folders available on the exchange server.

  1. Click Folder > Subscriptions.

  2. Select the Exchange account.

  3. Select the folders you want to subscibe to by selecting them or by clicking them and selecting Subscribe.


    Exchange Account Delegation settings
  4. Click OK.

    The folders you have subscribed to will appear on the left folder panel.

  5. To view contents of a folder, click it.


Setting an Out of Office Message

An Out of Office message is an automatic reply that you can send as a reply to e-mails, explaining why you aren't immediately responding to their messages. For example, if you go on vacation for a week and will be away from e-mail, you can set an automatic reply so that people know that you aren't ignoring them.

  1. Click Edit > Preferences > Mail Accounts.

  2. Select the Exchange account, then click Edit.

  3. Select the Exchange Settings tab. The top option allows you to set an Out of Office message.

  4. Click I Am Currently Out of the Office.

  5. Type a short message in the text field.

  6. Click OK.

Your message is automatically sent to anyone who sends you mail until you return and click I Am in the Office.