5.3 Performing File System Scans

Data Access Governance relies on data from file system scans in File Reporter to define Target Paths and to process the aggregated file system access data.

Preparing File Reporter for Data Access Governance Target Paths management and processing includes:

  1. Adding required scan targets.

  2. Defining appropriate scan policies.

  3. Executing scans based on those scan policies.

Details on each of these steps can be found in the tMicro Focus File Reporter 3.6 Administration Guide.

The following sections provide a quick-setup guide to configure File Reporter for Data Access Governance.

5.3.1 Adding Scan Targets

  1. In the File Reporter web application, select File Systems > Scan Targets.

  2. Click Add to display the Storage Resource Browser.

  3. Select the Windows file shares to add as scan targets.

    Each file share containing a Target Path for Data Access Governance should be added to File Reporter's scan targets list.

    File system scans are performed for an entire share, but any path under the share may later be defined for Data Access Governance review.

    If you do not see a file share you are looking for, you might need to perform a Rebuild Storage Resources operation or verify File Reporter proxy user rights. For details, refer to the Micro Focus File Reporter 3.6 Administration Guide.

  4. Click OK to add the selected file shares to the list of scan targets.

5.3.2 Defining Scan Policies

  1. In the File Reporter web application, select File Systems > Scan Policies.

  2. Click Add to display the New Scan Policy dialog.

  3. Fill in the required fields.

    • Policy Name: Provide a name for the scan policy.

    • Policy Type: Select Permissions to configure the scan policy for collecting file system access data.

  4. Click OK to save the scan policy and display the Scan Policy Editor dialog.

  5. Complete the fields:

    • Name: Optionally change the name of the scan policy.

    • Description: Provide an optional description for the scan policy.

    • Retry Count: Specify the number of times to retry on scan failure.

    • Retry Interval: Specify the time to wait between retries.

    • Previous Scans: Check to save the previous scan when a new scan completes.

  6. In the Target Path list, click Add to display the Scan Target Browser dialog.

  7. Select each scan target to scan in the list.

  8. Click OK to save the list of scan targets.

  9. Click OK to save the scan policy.

5.3.3 Executing Scans

  1. In the File Reporter web application, select File Systems > Scan Policies.

  2. Select each scan policy you want to execute.

  3. Click Scan Now.

  4. Click Yes in the confirmation dialog to start the scans.

5.3.4 Viewing Scans in Progress

  1. In the File Reporter web application, select File Systems > Scans in Progress.

  2. View the progress and status for each scan in progress.

  3. Click Refresh to see any updated status.

5.3.5 View Current Scans List and Scan History

  1. In the File Reporter web application, select File Systems > Scan Data.

  2. View the status and job details of the completed scans.

  3. (Optional) Select File Systems > Scan History to see the history of all scan jobs (both completed and failed).