2.1 Using Categories to Organize Items

Categories are used to help define and prioritize items in your mailbox. Categories apply a color pattern of your choice to the specified email messages, so you can classify them at a glance. You can assign more than one category to an item, but one category is always primary and displays the primary color scheme. Categories also apply to calendar items and can be added to calendar items the same way they are added to mail items.

2.1.1 Assigning a Category

  1. Select the message you want to add a category to.

  2. Right-click, then click Categories.

  3. Select the category you want to use.

  4. Click OK.

2.1.2 Adding a New Category

  1. In your mailbox, click Categories.

  2. In the New Category field, specify a name for the new category, then click Add.

  3. Select the new category in the Categories section, then specify the text and background colors.

  4. Click OK.

2.1.3 Removing a Category from an Item

  1. Select the item you want to remove the category from.

  2. Right-click and select Categories.

  3. Deselect the check box in the Categories section.

  4. Click OK.

2.1.4 Renaming a Category

  1. In your mailbox, click Categories.

  2. Select the category you want to rename.

  3. Click Rename.

  4. Specify the new name, then click OK.

2.1.5 Deleting a Category

  1. In your mailbox, click Categories.

  2. Select the category you want to remove.

  3. Click Delete.