Gathering Mailbox Statistics
If you have some users who don't like to throw anything away, you might want to monitor the size of their mailboxes and, where appropriate, suggest voluntary cleanup. You can assess e-mail retention by the number of messages, age of messages, or size of user databases.
The Mailbox Statistics option in Mailbox/Library Maintenance collects and displays statistics about the post office, such as the number of messages and appointments in the post office and the average number per user. It is valid only for user databases. In addition, you can display any user mailboxes that have more than a specified number of items. This can help determine which users might be using an excessive amount of file server disk space.
To gather mailbox statistics:
-
In ConsoleOne, browse to and select one or more User or Resource objects or one or more Post Office objects.
-
Click Tools > GroupWise Utilities > Mailbox/Library Maintenance.
-
From the Action drop-down menu, select Mailbox Statistics.
-
Select Mailbox Statistics.
Mailbox Statistics: Enter a maximum number of items. You will see a report showing each user whose mailbox has more items in it than the number you specify.
or
Select Expire Statistics.
Expire Statistics: Select one of the following:
Age Limit: Shows messages that are older than the number of days you specify.
Size Limit: Shows messages that are larger than the number of kilobytes you specify.
Reduce to: Shows messages that would be deleted in order to reduce the mailbox to the size you specify.
-
In the Include box, select Received Items, Sent Items, Calendar Items, and/or Only Backed-Up Items to specify the types of items to gather statistics for.
-
Using the tabs at the bottom of the Mailbox/Library Maintenance dialog box, set the following options:
- Databases
- Logging
- Results
- Misc
- Exclude
Selected options can be saved for repeated use. See Saving Mailbox/Library Maintenance Options.
-
Click Run to gather the mailbox statistics.