Use folders to store and organize your items. For example, you can group all items related to a particular task or subject together. A typical user's Folder List might look like this:
All folders in your Main Window are subfolders of your user folder. The user folder represents your user database, and contains all of your GroupWise information. Under your user folder there is the Mailbox, a Sent Items folder, the Calendar, the Documents folder, a Task List folder, the Work In Progress folder, your Cabinet (which contains all your personal folders), and the Trash. Click + and - to expand and collapse folders. See Folder List for more information about each type of folder.
Next to any folder (except for shared folders), the number of unread items is shown in square brackets.
You can organize items in your folders by moving or linking them. When you move an item into a folder, it is taken from one location and placed in another. When you link an item to a folder, the item still exists in its original folder and it also appears in the new folder. When you change a linked item, it is also changed in the other folders. If an item is linked to multiple folders and you delete the original item, the copies in your other folders remain.
You can define a different set of properties for each folder in your Mailbox. For example, you can sort the items in one folder by date, and sort the items in another folder by company.
You can store unfinished items in a predefined folder called Work In Progress. (See Saving an Unfinished Item.) You can store all of your documents in the Documents folder. (See Organizing Your Documents.) You can also make folders public by sharing them. (See Using Shared Folders.) You can create rules to automatically sort items to different folders. (See Creating Rules.)
In the Main Window, right-click the folder you want to rename, then click Rename.
Type a new name for the folder.
You cannot rename the Calendar, Cabinet, Documents, Mailbox, Work In Progress, or Trash folders.
Right-click the folder you want to delete, then click Delete.
Click Items Only or Folder(s) and Items, then click OK.
You cannot delete the Calendar, Cabinet, Documents, Mailbox, Work In Progress, or Trash folders.
To delete a folder that is shared with you, right-click the folder, click Delete, then click Yes.
If you mistakenly delete your Sent Items or Task List folder, see Restoring Your Sent Items or Task List Folder for information on how to re-create it.
In the Folder List, click File > New > Folder.
Make sure Personal Folder is selected, then click Next.
Type the name and description for the new folder.
Click Up, Down, Right, or Left to position the folder where you want it in the Folder List, then click Next.
Specify the display settings for the folder, then click Finish.
If you create a folder, then decide you want it in a different position, drag the folder to a new position in the Folder List.
In the Folder List, click File > New > Folder.
Click Shared Folder, then click Next.
Type a name and description for the new folder.
Click Up, Down, Right, or Left to position the folder where you want it in the Folder List, then click Next.
Specify the display settings for the folder, then click Next.
In the Name box, start typing the name of the user.
When the user's name appears in the box, click Add User to move the user into the Share List.
Click the user's name in the Share List.
Select the access options you want for the user.
Repeat Steps 6-9 for each user you want to share the folder with.
When you're done, click Finish.
Drag an item from the Item List to the folder you want.
Press Alt while you drag the item to remove it from all folders it was previously linked to and place it in only that folder.
Press Ctrl while you drag the item to link it to that folder.
You can also click an item, click Edit, click Move/Link to Folders, select the folders you want to move or link the item to, then click Move or Link. Select Delete Old Links to remove the item from all folders it was previously linked to and place it in the selected folder.
If you delete the original item, the copies in your other folders remain.
A Find Results folder is a folder that displays the results of a query. When the folder is opened, GroupWise examines the search criteria defined for the folder, searches for everything specified, then displays everything it finds in the Item List. You can act on items in a Find Results folder the same way you act on items in any folder, such as opening, forwarding, printing, copying, moving, or deleting them, but the original item remains stored in the folder where the search found it. This means that if you move or delete an item from a Find Results folder, the item is deleted from the Item List, but not from the original location. The next time you open the Find Results folder, the search is performed again and the item is once again displayed.
You can see the folder where each item originated if you open a Find Results folder and look at the columns of information displayed in the Item List. The Folder column lists where each item is actually stored.
The Sent Items Folder and the Task List Folder are both Find Results folders. Sent Items searches for every item you have sent, no matter which folder or subfolder it's now stored in, and displays the results. The Task List searches the Calendar and displays all of your completed and uncompleted tasks.
If you accidentally delete your Sent Items folder or Task List Folder, you can restore it. You can also create your own Find Results folders and define the search criteria you want, such as all items from a particular address or all items with a certain word in the Subject line.
In the Folder List, click File > New > Folder.
Click Find Results Folder > Predefined Find Results Folder.
Click Task List or Sent Items.
Click Next.
Click Up, Down, Right, or Left to position the folder where you want it in the Folder List.
Click Finish.
Click the Folder List > File > New > Folder.
Click Find Results Folder.
To create a Find Results folder with your own search criteria, click Custom Find Results Folder, then click Next.
or
To create a Find Results folder based on Find By Example, click Custom Find By Example Folder, then click Next.
or
If you want to use a predefined Find Results folder as a template for creating a custom folder, click Predefined Find Results Folder, select the predefined folder you want to base your folder on (for example, Sent Items), select Modify Predefined Find Results Folder, then click Next.
Type the name and the description for your folder.
Click Up, Down, Right, or Left to position the folder where you want it in the Folder List, then click Next.
Specify the search criteria, find by example criteria, or information for items you want to find.
If you don't want the folder to update results each time you open it, deselect Find New Matching Items Each Time the Folder Is Opened.
Click Next.
Specify any display settings you want for this folder, then click Finish.
You can control the name that will appear in the Display drop-down list, the source of the items in the folder, the column display, and the order in which items will sort in the folder.
To modify a folder display setting:
Right-click any folder in the Folder List > click Properties.
Click the Display tab.
Click the display setting you want to modify in the Setting Name drop-down list.
Make any changes to the display settings in the dialog box.
Click Save As, change the display settings name as required, then click OK.
To delete a folder display setting, click the display setting, then click Delete.