Reading and managing mail messages, appointments, tasks, or notes in WebAccess is as simple as clicking your mouse to open the item.
This section contains the following topics:
In WebAccess, all GroupWise items are opened the same way.
The available buttons vary depending on the item type you have open.
Appointments, tasks, and notes can be accepted, declined, or delegated. Click Accept, Decline, or Delegate next to the item in the Item List or in the message view itself.
You can reply to an item you've received. You can reply to the item's author or to everybody who originally received the item.
Click the Mailbox icon in the Folder List.
or
Click the Calendar icon in the Folder List, then go to the date of the appointment, task, or note.
Click the message, appointment, task, or note to open it.
Click Reply to Sender or Reply All to open a Reply form.
Reply to Sender sends a reply to the sender only. Reply All sends a reply to the sender and all recipients of the original item.
Type your message.
You can include Web site locations or addresses (URLs) in the Message box.
Click Send.
You can delete an Item you receive and place it in the Trash.
Click the Mailbox icon in the Folder List.
or
To delete an item you've moved to a folder, click the folder in the Folder List.
or
To delete an appointment, task, or note you've already accepted, click the Calendar icon in the Folder List.
Locate the item in the Item List.
Select the item, then click Delete at the top of the Item List.
or
Click the item to open it, then click Delete.
The item is removed from your Mailbox or Calendar. The status of the item is also updated in the sender's Mailbox or Calendar to show you've deleted the item. As long as the item remains in your Trash, you can undelete it.
You can undelete an item you deleted unless you have emptied the Trash. An item emptied from the Trash cannot be undeleted.
Click the Trash icon in the Folder List.
Select the item, then click Undelete at the top of the Item List.
or
Click the item to open it, then click Undelete.
The item is moved from your Trash to the folder from which it was originally deleted.
If you have opened and read an item, you can mark it as unread. This will change the item's icon in the Item List back to that of an unopened item. You might want to mark an item as unread if that item requires further action or if you don't want that item to get lost among the other opened items in you Item List.
Click the Mailbox icon in the Folder List.
Locate the item in the Item List.
Select the item, then click Read Later at the top of the Item List.
or
Click the item to open it, then click Read Later.
Using Read Later does not change the status of the item in Properties. For example, if you have opened an item, then marked the item unread, the sender of the item still sees the item status as opened in Properties.
Click the Mailbox in the Folder List.
Click the mail or phone message to open it.
Click Forward to open a new message.
The original message is included as an attachment to the new message.
Click Address Book to add recipients in the To, CC, and BC boxes.
or
Type a recipient's address in the To, CC, or BC box. The address can be a GroupWise user ID, GroupWise full name, or external e-mail address. Separate each address with a comma.
Type a message.
You can include web site locations or addresses (URLs) in the Message box.
Click Send.
Click the Mailbox icon in the Folder List.
or
Click the Calendar icon in the Folder List, then go to the date of the appointment, task, or note.
Click the appointment, task, or note to open it, then click Accept.
If you want, type a message in the Comments to Sender box.
Click Accept.
The appointment, task, or note is removed from the Item List in your Mailbox and appears in your Calendar only. The sender can tell you've accepted the item by checking its status information.
Click the Mailbox icon in the Folder List.
or
If you have already accepted the appointment, task, or note, click the Calendar icon in the Folder List to open the Calendar, then go to the date of the appointment, task, or note.
Click the appointment, task, or note to open it.
Click Decline.
If you want, type a message in the Comments to Sender box.
Click Decline.
The appointment, task, or note is removed from your Calendar and Mailbox. The status of the item is updated in the sender's Mailbox to show that you have declined the item. If you commented when you declined the item, the sender can read your comments by checking the status information.
Click the Mailbox icon in the Folder List.
or
If you have already accepted the appointment, task, or note, click the Calendar icon in the Folder List to open the Calendar, then go to the date of the appointment, task, or note.
Click the appointment, task, or note to open it.
Click Delegate to open a Delegate form.
Click Address Book to add recipients in the To box.
or
Type a recipient's address in the To box. The address can be a GroupWise user ID, GroupWise full name, or external e-mail address. Separate each address with a comma.
Type a message.
You can include Web site locations or addresses (URLs) in the Message box.
(Optional) Click Spell Check to spell check the message. For this feature to work, your browser must be enabled for Java.
Click Send.
The original sender can see that you've delegated the appointment, task, or note by checking the status information for the item. You can also check whether the delegated item was accepted or declined by opening your Sent Items folder and checking the status information for the delegated item.
Click the Calendar icon in the Folder List to open the Calendar, then go to the date of the task.
or
If you have not yet accepted the task, click the Mailbox icon in the Folder List.
Click the task to open it.
Click Complete to display the Complete form.
Click Complete.
The sender of the task can see that you completed the task by checking its status information.
To move an item you received, click the Mailbox icon in the Folder List.
or
To move an appointment, task, or note you've already accepted, click the Calendar icon in the Folder List.
Locate the item in the Item List.
Select the item, then click Move at the top of the Item List.
or
Click the item to open it, then click Move.
Click the folder where you want to move the item. If you are moving the item to a folder in the Cabinet, you might first need to click the arrow next to the Cabinet to display the Cabinet folders.