Working with Attachments

All GroupWise items you send or receive can include attachments of any file type (for example, text, audio, image, video, and application).

This section contains the following topics:

• Attaching a File to a Message
• Viewing Attachments
• Saving Attachments
• Modifying Your Browser's Attachment Defaults

Attaching a File to a Message

You can attach one or more files to an item to send to other users. For example, you might want to send an expense report to another user or attach an agenda to an appointment. For you to attach files to an item, your browser must support attachments.

1. Open and complete any type of message (such as mail message, appointment, task, or note).

2. Click the Attach button.

   
   

3. Click Browse next to the Attach File box to find the file you want to attach, select the file, then click Open.

   If you have difficulty finding the file you want, you might be viewing HTML files only. To view all types of files, click All Files in the Files of Type box in the browser dialog box.

   or

   Type a filename in the box if you already know it.

4. Click OK.

   or

   Click Add, add additional files, then click OK.

5. Click Send.

Viewing Attachments

When you view an attached file, GroupWise WebAccess attempts to convert the file to HTML and display it in your browser. If GroupWise WebAccess cannot convert the file, you can try to have your browser display the file. Depending on how your browser is configured to handle the file, the browser might display the file, launch an application to view the file in its native format, or save the file.

Users of the Windows version of GroupWise can attach library documents to a message. The attachment includes both a document snapshot and a document reference. The document snapshot is the actual document attached to the message; the document reference is a link to the document in the library. When you receive the message, you have the option of using the document reference to view or save the actual library document, or using the document snapshot to view the document attached to the message.

1. From the GroupWise WebAccess main window, click an item with an attachment from the Item List.

   Items containing attachments have a paperclip icon to the left of the Subject column.

2. Click View next to the attachment.

Saving Attachments

You can save attachments in their native format.

1. From the GroupWise WebAccess main window, click an item with an attachment from the Item List.

   Items containing attachments have a paperclip icon to the left of the Subject column.

2. Click Save As next to the attachment.

3. Click Save File to Disk, click OK, select a location to save the file, then click
   Save.

Modifying Your Browser's Attachment Defaults

You might want to alter which files your browser automatically display. If your browser displays a file by default when you attempt to save text or HTML attachments, you can change your configuration so that your browser will save automatically or prompt you for instructions. For example, to change the Netscape* browser configuration, perform the following steps.

1. Click Edit > Preferences.

2. Click the Helper Application, select the text/html type, then click Edit.

3. Select Save to Disk to have the browser automatically save the attachment.

   or

   Select Ask Me Before Opening Files of This Type to have the browser prompt you for instructions.

4. Click OK.

See your browser documentation for additional information or information specific to your browser.