GroupWise WebAccess provides folders to help organize the items you send and receive. The Folder List lets you select which folder you want open. The contents of the currently opened folder are displayed in the Item List.
The following folders are displayed in the Folder List. You can open a folder by clicking the icon.
You can add additional folders to further organize your items. For example, you could add a folder to your Cabinet to store all messages you receive regarding a specific project you're working on.
You can share personal folders with other users. Recipients of the shared folder receive a notification explaining that you have shared the folder with them. They can then accept the folder or decline the folder.
In the Windows version of GroupWise, you can save the results of an item or document search in a folder. You cannot do this in GroupWise WebAccess. However, GroupWise WebAccess lets you view any Find Results folders you've created in another version of GroupWise.
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In the Folder List, click Add Folder.
Type a name for your new folder in the Folder Name box.
Select the place in the Folder List where you want to add the folder. By default, the folder will be added as the first folder in the Cabinet.
For example, to add a folder at the same level as the Mailbox folder, select the Down button next to the Mailbox folder. To add a folder to the Mailbox folder, select the Right button next to the Mailbox folder.
Click OK.
You cannot delete your user folder, the Mailbox, the Cabinet, or the Trash. Be careful deleting folders. Some predefined folders, such as, the Sent Items folder, can be difficult to recreate.
In the Folder List, click Delete Folder.
Click the folder you want to delete, then click Delete to confirm that you want to delete the folder and all its contents.
You cannot drag items from folder to folder. Also, because of most Web browsers' limitations, you cannot select more than one item at a time.
To move an item you received, click the Mailbox icon in the Folder List.
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To move an appointment, task, or note you've already accepted, click the Calendar icon in the Folder List.
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To move an item you sent, click the Sent Items icon in the Folder List.
Locate the item in the Item List.
Select the item, then click Move at the top of the Item List.
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Click the item to open it, then click Move.
Click the folder where you want to move the item. If you are moving the item to a folder in the Cabinet, you might first need to click the arrow next to the Cabinet to display the Cabinet folders.
A Find Results folder is a folder that displays the results of a query. When the folder is opened, GroupWise examines the search criteria defined for the folder, searches for everything specified, then displays everything it finds in the Item List. You can act on items in a Find Results folder the same way you act on items in any folder, such as opening, forwarding, printing, copying, moving, or deleting them, but the original item remains stored in the folder where the search found it. This means that if you move or delete an item from a Find Results folder, the item is deleted from the Item List, but not from the original location. The next time you open the Find Results folder, the search is performed again and the item is once again displayed.
The Sent Items Folder and the Task List Folder are both Find Results folders. Sent Items searches for every item you have sent, no matter which folder or subfolder it's now stored in, and displays the results. The Task List searches the Calendar and displays all of your completed and uncompleted tasks.
Although you cannot create new find results folders using WebAccess, you can use folders you created using the GroupWise Client for Windows. However, to ensure that you are viewing the most recent information in the folder and not a cached copy, you should click Reload in your browser before opening a Find Results folder.
You can share personal folders with other users. Recipients of the shared folder receive a notification explaining that you have shared the folder with them. They can then accept the folder or decline the folder.
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In the Folder List, open the folder you want to share.
At the top of the Item List, click Share Folder.
In the Name box, type the GroupWise names or GroupWise user IDs of the people with whom you want to share the folder, then click Add to add them to the Shared list.
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Click Address Book to use the Address Book to add names to the Shared list.
After you've added a shared folder recipient, the Status column displays Pending until the recipient accepts or declines the shared folder.
If desired, change the recipient's shared folder rights.
Click Save if you changed any shared folder rights.
or
Click Close.
Click the Mailbox icon in the Folder List.
Click the shared folder notification to open it.
Click Accept Folder to open the Accept Shared Folder dialog box.
If you want to change the name of the folder (in your Folder List only), type a new name in the Folder Name box.
In the Folder List, select the location where you want the folder to be placed.
Click OK to add the folder.
In the Folder List, open the shared folder you want to post the item to.
At the top of the Item List, click Post Item to This Folder to display a Message form.
Type a subject and message.
You can include Web site locations or addresses (URLs) in both the Subject and Message boxes.
(Optional) Click Spell Check to spell check the message. For this feature to work, your browser must be enabled for Java.
(Optional) Click Attach to attach files to the message. For this feature to work, your browser must support attachments.
Click Post to add the message to the shared folder.
When you delete an item, the item is moved to the Trash. The item remains in the Trash until you purge the item from the Trash or purge all items by emptying the Trash. The Trash works like other folders in your Folder List, which means you can list the items in the Trash as well as open and view item contents. You can also undelete items in the Trash. Undeleted items return to the folders from which they were deleted.
The Windows version of GroupWise includes an option for automatically emptying the Trash after a specified number of days. If this option has been set, either by you or by the GroupWise system administrator, items in the Trash will be automatically purged after the specified number of days.
To undelete items in your Trash folder,
Click Trash in the Folder List.
Open the item you want to undelete.
Click Undelete in the toolbar of the item.
The Sent Items folder is a find results folder that displays everything you've sent from GroupWise. You can open the folder and view the list of items you've sent; you can check the status of sent items to see if recipients have acted on the item; and you can retract messages you have sent.
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You can see what the recipient has done with your message.
You can use Options in a full-network Windows version of the GroupWise to determine the level of information displayed in the Status window. If you don't have access to a full-network Windows version of GroupWise, your system administrator can change the status information level for you.
When you retract a message, GroupWise removes it from the recipient's Mailbox. You can retract a mail or phone message as long as the recipient has not yet opened the message. You can retract an appointment, task, or note at any time.
Click the Sent Items folder in the Folder List.
Click any item to open it.
Click Delete from All Mailboxes.
Mailbox
Unopened Items
Calendar
Cabinet
Trash