1.3 Creating a Team Workspace

From his new-employee orientation, Julio knows that the Green Energy Power Teaming site is organized into workspaces. A workspace is a collection of folders and other workspaces. It is designed to connect interested people and related information so they can coordinate their efforts and work in a common environment.

Julio has already visited the global workspace, where company news is posted for all employees. He has also customized his own personal workspace.

Julio plans to create a team workspace where the Paperless Initiative Articles team can coordinate their activities, find the information they need, develop their ideas, and manage their projects.

Julio knows that a workspace can include many different kinds of folders.

He knows he needs a File folder where he can share the documents that he brings with him on his flash drive. Each file becomes an entry in the File folder, where team members can review Julio’s documents and add comments about them. Multiple versions of files can be maintained as part of document management.

Julio plans to create a Wiki folder where he and Anne Thompson, the other writer, can work together on articles. Each issue of the magazine has an entry in the Wiki folder where articles are stored. Other team members can monitor the writers’ progress for each issue and even edit an article themselves if they have relevant insights to share.

Julio also wants to set up a Discussion folder, where all team members can ask questions, provide answers, and establish team policies. All team members can comment on any discussion thread, as important decisions are reached.

Julio believes that, as the team grows, they will add other kinds of folders, such as a Calendar folder to track publishing schedules and a Task folder to help keep up with what needs to be done next for each article.

He can add other folders as the team requires.