Novell Conferencing Quick Start

December 15, 2010

Novell Conferencing is a Web conferencing service where you can share your desktop, show slides, collaborate, chat, talk, and broadcast via webcam with no download required for attendees.

1.0 Starting an Instant Meeting

  1. Log in to your Novell Conferencing account.

  2. Click Start Meeting to start your default room.

  3. To invite attendees to your meeting, select one of the following options:

    • By E-mail: Select this option if you want to send an e-mail to invitees, then continue with Step 4.

    • Copy URL: Select this option to copy the meeting URL to your computer’s clipboard, then paste the URL into an e-mail or into an IM chat.

  4. If you selected By E-mail, specify the e-mail addresses for invitees in the text box, add an optional personal message, then click one of the following options:

    • Local E-mail: Use this option to send the invitation via your local e-mail client, such as GroupWise, Outlook, or Mac Mail.

    • Conferencing E-mail: Use this option to have Novell Conferencing send the invitation.

2.0 Scheduling a Meeting

  1. Log in to your Novell Conferencing account.

  2. Click Schedule Meeting.

  3. In the Schedule Meeting dialog box, specify the meeting name, agenda, e-mail addresses of the invitees, and the date and time of the meeting.

  4. Click Schedule.

    An e-mail with details of your scheduled meeting is sent to the invitees.

3.0 Starting a Scheduled Meeting

  1. Log in to your Novell Conferencing account. The default view is your scheduled meetings.

    or

    If you are already logged in, click Scheduled Meetings.

  2. In the Scheduled Meetings dialog box, navigate to the meeting you have scheduled by using the arrows at the top right corner.

  3. Click Start.

4.0 Joining a Meeting

  • You do not need to be a Novell Conferencing subscriber to attend a Web meeting. Only the meeting host must be a registered Novell Conferencing subscriber.

  • You cannot join a meeting if the host has not started the meeting

  • Attendees or hosts do not need to install any software to start or join a Novell Conferencing Web meeting.

4.1 Joining an Instant Meeting

  1. After the host starts the meeting, go to http://<company_name>.novellconferencing.com/<hostname_or_username>.

    Replace company_name with the name of the company, and replace hostname_or_username with the Novell Conferencing username of the host.

  2. Type your name in the Set Display Name field to identify yourself to other participants, then click OK.

    or

    Type your name in the Display Name field if the host has enabled the waiting area, then click the Join Meeting button.

4.2 Joining a Scheduled Meeting

  1. Do one of the following:

    • Click the meeting link in the e-mail you were sent.

    • Copy and paste the unique meeting URL you received into your browser.

  2. Type your name in the Set Display Name field to identify yourself to other participants, then click OK.

    or

    Type your name in the Display Name field if the host has enabled the waiting area, then click the Join Meeting button.

5.0 Legal Notices:

Copyright © 2010 Novell, Inc. All rights reserved. No part of this publication may be reproduced, photocopied, stored on a retrieval system, or transmitted without the express written consent of the publisher. For Novell trademarks, see the Novell Trademark and Service Mark list. All third-party trademarks are the property of their respective owners.