2.1 Identify Irrelevant Files

Before you can access and share files remotely using Filr, Filr must first create a database index of all of the files located on each volume or directory you want to enable for Filr access and sharing. Depending on the amount of files in each of these designated Filr-enabled locations, this can be an extremely long process.

As a best practice, your Filr-enabled locations on the network should include only relevant files, meaning files that have been created, modified, or accessed in, for example, the last 12 months.

  1. Using File Reporter, identify your irrelevant files by generating a Date-Age report that includes each network location you want to enable for Filr remote access and sharing.

    The Date-Age report presents file count data according to when files were created, last accessed, or last modified.

  2. Use this report to help you determine which files have not been accessed for a given amount of time and then decide whether to delete, archive, or move those files to less expensive storage.

NOTE:After you have identified these files, you can use Storage Manager to “groom” these files automatically to a different storage location. For more information, see Section 3.4, Move Irrelevant Files.