Sharing Files and Folders

NOTE:This functionality requires a Filr 1.0.1 server and the 1.0.2 version of the mobile apps. If you are unable to share files and folders from the Filr mobile app, consult with your Filr administrator.

You can share files and folders directly from the Filr mobile app.

  1. Navigate to the file or folder that you want to share.

  2. Tap the details arrow next to the file or folder name (for iOS, tap ; for Android, tap ).

  3. Tap Share.

    The Share dialog box is displayed.

  4. Tap inside the Add a user, group, or email field.

  5. Begin typing the name of the user or group that you want to share with, then tap the name when it appears in the drop-down list

    or

    Type the complete email address of the external user that you want to share with, then tap the address when it appears in the drop-down list.

    HINT:If you plan to share with multiple users and you want to grant all users the same access rights, set the access rights of the first user that you share with (as described in Step 7), then share with additional users (as described in Step 4 and Step 5).

    Each additional user that you share with inherits the access rights of the user who was most recently added to the Shared with list.

  6. (Optional) Repeat Step 4 and Step 5 to share with additional users.

  7. (Conditional) To modify access settings for an individual user:

    1. In the Shared with section, tap the user whose access settings you want to modify.

    2. Choose from the following access settings to modify:

      Access: Grant Viewer, Editor, or Contributor access rights. (Contributor applies only to folders.)

      Expires: Specify when the share will expire.

      You can configure the share to expire either after a given number of days (each day is counted as a 24-hour period from the time that you set the expiration), or on a specific day (rights expire at the beginning of the day that you select.).

      Internal users: Allow share recipients to re-share the item with internal users.

      External users: Allow share recipients to re-share the item with external users.

      Public: Allow share recipients to re-share the item with the public.

      Note: Include a personal note to share recipients. Only share recipients can read the note.

    3. (Phone devices only) Tap Share to return to the Shared with section.

  8. (Conditional) To modify access settings for multiple users simultaneously:

    1. iOS devices: Tap Edit (located above the Shared with section), then select the users whose access settings you want to modify. On phone devices, tap Define Share.

      Android devices: Long press (tap and hold) each user that you want to select. On phone devices, tap Edit.

    2. Choose from the following access settings to modify:

      NOTE:Access settings that you leave undefined retain any individual access settings that are present on a given user. Access settings that you define are modified for each user that is currently selected.

      Access: Grant Viewer, Editor, or Contributor access rights. (Contributor applies only to folders.)

      Expires: Set a date when the share will expire.

      Internal users: Allow share recipients to re-share the item with internal users.

      External users: Allow share recipients to re-share the item with external users.

      Public: Allow share recipients to re-share the item with the public.

      Note: Include a personal note to share recipients. Only share recipients can read the note.

    3. Tap Done to return to the Shared with section.

      or

      On Android phone devices, tap .

  9. (Optional) Tap the Make Public icon to make the item publicly available. Then in the Shared with section, tap the All users user that was just added, and set the access control settings for the public.

  10. (Optional) Tap Notify, then choose from the following notification options:

    None: Send no notifications.

    All recipients: All recipients in the share list are notified.

    Only newly added recipients: Only recipients that you add to the share list are notified.

    New and modified recipients: Only recipients whose share rights you are modifying, as well as new recipients, are notified.

  11. iOS devices: Tap Save to save the share settings.

    Android devices: Tap the Confirm icon to save the share settings.