3.3 Adding and Removing Meeting Invitees

To add contacts to a meeting, you must open the Select Contacts window from the Meeting Setup window and add all the contacts and groups you want to invite to the meeting. You can also add someone who is not a contact from the Meeting Setup window.

To invite contacts or groups to a meeting:

  1. From the Meeting Setup window, select Show Contacts.

    Show contacts button

  2. In the Select Contacts window, select the contacts and groups you want to invite to your meeting. Use the Ctrl and Shift keys to select multiple contacts and groups.

    Select contacts window

  3. Click Invite to Meeting.

    The Select Contacts window closes and the contacts and groups you selected appear in the Invitees list of the Meeting Setup window.

To invite someone who is not a contact:

  1. From the Meeting Setup window, select Invite New.

    Invite new button

    A Meeting Setup contact window appears.

  2. Fill out the new contact’s Name, Email, and Phone information.

    Invite new window

  3. Click OK.

    The contact information window closes and the new contact appears in the Invitees list of the Meeting Setup window.

To remove an invitee or group from your meeting:

  1. In the Meeting Setup window, select the invitees and groups you want to remove from the Invitees list (use the Ctrl or Shift keys to select multiple invitees and groups).

  2. Click Remove Selected.

    The invitees and groups you selected are removed from the meeting.

    Remove selected button