3.6 Using Tags

Tags are keywords that categorize a workspace, folder, or entry. Tagging functionality in Novell Vibe enables you to create virtual containers for places and entries. Like folders in your e-mail, you can categorize information, and then come back to it at a later time.

3.6.1 Tagging Workspaces or Folders

  1. Navigate to the workspace or folder that you want to tag.

  2. Click Workspace > Tag this Workspace, or click Folder > Tag this Folder in the Action toolbar, depending on whether you want to tag a workspace or folder.

    The Tag this Workspace or Tag this Folder dialog box is displayed.

  3. Type the name of the tag into the field in either the Personal Tags or Community Tags section.

    This field uses Type-to-Find functionality, so if a tag already exists with the desired name, it appears in the drop-down list. If the name does not appear in the drop-down list, you are creating a new tag.

    To decide whether you want to create a personal or community tag, see Section 3.6.4, Choosing Between Personal Tags and Community Tags.

  4. Finish typing the name of the tag, or select it from the drop-down list, then click Add > Close.

The workspace or folder is now marked with the tag that you specified.

3.6.2 Tagging Entries

  1. In the entry that you want to tag, click Tags.

  2. Type the name of the tag into the field in either the Personal Tags or Community Tags section.

    This field uses Type-to-Find functionality, so if a tag already exists with the desired name, it appears in the drop-down list. If the name does not appear in the drop-down list, you are creating a new tag.

    To decide whether you want to create a personal or community tag, see Section 3.6.4, Choosing Between Personal Tags and Community Tags.

  3. Finish typing the name of the tag, or select it from the drop-down list, then click Add > Close.

    The entry is now marked with the tag that you specified.

3.6.3 Locating Tagged Items

Vibe enables you to locate all places and entries that have a particular tag.

  1. Click the Search Options icon .

    The Search Options dialog box is displayed.

  2. Select Tags.

  3. In the provided field, specify the name of the tag that you are searching for.

  4. Select the tag from the drop-down list.

    Vibe displays all of the places and entries that have the tag that you specified.

3.6.4 Choosing Between Personal Tags and Community Tags

Personal Tags: Personal tags are for your use only. When you create a personal tag, it can be used and viewed only by you.

Community Tags: Community tags can be used and viewed by anyone who has rights to view the workspace, folder, or entry where a community tag is implemented. For example, if you create a community tag on the Files folder in your team workspace, then anyone with View rights to the Files folder can use the tag you created to tag other places with the same tag name. They can also use Vibe Search and Find features to locate entries that have been tagged with that tag name.

You can tag places and entries with a community tag only if you have appropriate rights.

For more information on using Search to locate tagged items, see Section 2.5.3, Using Advanced Search.