5.2 Creating and Configuring Printers

Before configuring the printer, you must create printers on iPrint Appliance. You can create printers by using iManager or through the Printers page of the iPrint Appliance Management Console.

5.2.1 Creating Printers Using iManager

  1. On the iPrint Appliance Management Console page, select the iPrint Printer Configuration (iManager) tool to connect to iManager.

  2. Log in to iManager using the eDirectory admin credentials of iPrint Appliance.

    Ignore the security certificate warning, and continue to the iPrint Appliance Management Console. If you add the certificate to the trusted certificates list, the security warning is not displayed.

  3. Click iPrint > Create Printer.

  4. Configure the iManager security certificate. To create a printer on iPrint Appliance, you must accept the security certificate for the first time.

    1. When you specify values in the Create Printer page for the first time, the values are ignored. To accept the security certificate, fill in the required fields with the first printer that you want to create, then click Next.

    2. Click iPrint Certificate Manager when an error is generated.

    3. Select the Trust the above certificate option, then click OK.

    4. Click OK to complete the security certificate configuration.

  5. Click iPrint > Create Printer.

  6. Specify the Target printer details.

    Printer Name: Defines the label by which the new printer is identified. You can include uppercase and lowercase letters, numbers, spaces, and underscore in the label. Do not use any other characters.

    Container Name: The eDirectory container where the printer reference resides. By default, the value is “iPrintAppliance”. We do not recommend changing the default value.

    Print Manager name: The name of the Print Manager that handles the incoming print jobs.

    DNS name or IP address: The IP address of a printer uniquely identifies it on the network and allows other networked machines to communicate with it. A DNS name can also be applied to the printer, which can be translated into the printer's IP address.

    Specify the IP address (v4) or the DNS name of the target printer.

    Location: Indicates the printer's location. The value of this field is displayed when selecting a printer.

    Description: Describes the printer. The value of this field is displayed when selecting a printer.

    LPR Printer Name: Specify an LPR printer name. If the LPR protocol is selected, other optional parameters can also be specified. With most modern printers, the name can be set to PASSTHROUGH. With some older printers (1990's & prior), there might be a different printer name.

    RAW Port Number: If the RAW protocol is selected, a port number is required. Most printers are configured, by default, to use port 9100 for RAW protocol communications.

    iPrint Appliance supports printer communications using either the Line Printer Remote (LPR) or RAW protocols.

    The LPR protocol is the most common printing protocol and is generally more flexible than the RAW protocol. A printer that supports the LPR protocol is sometimes referred to as a TCP/IP printer. The LPR protocol has limited error reporting capabilities, which is often limited to “Printer Error” with no details.

    The RAW protocol is often the default protocol on non-Windows systems. Most printers that support the RAW protocol use port 9100. The LPR protocol can generally be substituted for the RAW protocol if the RAW protocol does not respond to a print job.

  7. Click Next.

  8. Specify the drivers for the printer.

    iPrint Appliance supports both driver and driverless printing. For mobile device printing, drivers are not required. The selectable drivers for each operating system are available in the Novell iPrint Appliance Driver Store.

  9. To re‐edit the printer‐specific options after the new printer has been created, click Modify. To create another printer, click Repeat Task. To continue, click OK.

    NOTE:In iManager, you might see a Partition and Replicas option. This feature is not required for iPrint Appliance, so it is not supported. We recommend that you do not use it on the iPrint Appliance eDirectory.

    IMPORTANT:In iManager, do not create or delete Print Manager objects. Always use the default Print Manager object.

For more information on managing your print system, including creating and deleting printers, managing Printer Agents, and creating Printer Driver Profiles using iManager, see the Managing Printers section in the OES 11 iPrint Administration Guide.

5.2.2 Creating Printers Using the Management Console

You can create printers using the Management Console by using a csv file. You must create a csv file, then import the csv file into iPrint Appliance. The csv file must contain the following fields:

#PrinterName, PrinterIP, Location, Description, Win95_98_Driver, Winnt_Driver, Win2k_Driver, Winxp_Driver, Linux_Driver, Mac_Driver, Vista32_Driver, Vista64_Driver, Win732_Driver, Win764_Driver, Win832_Driver, Win864_Driver, Enable DirectPrinting, Secure Printing, Enable Auditing, LPR/RAW, Raw Port.

  1. On a Web browser, specify either the DNS name or the IP address. For example, https://10.0.0.1:9443 or https://iprint.example.com:9443.

  2. Specify the Username and Password, then click Log in.

  3. Click the iPrint Appliance Configuration icon.

  4. Under Administration, click Printers.

  5. Click the Upload CSV button in the upper-right corner of the Available Printers window.

  6. Navigate to the location of the csv file, then click OK.

The printers listed in the csv file are imported into iPrint Appliance. The Printers page might take up to a minute to display the newly added printers.

5.2.3 Creating Secure Printers

With iPrint Appliance, you can set access controls for your print system, and also use SSL/TLS to secure your printing environment. You can mark a printer as secure printer in two ways:

  • When adding printers through the Upload CSV option

  • Using iManager

To mark a printer as a secure printer using the Upload CSV option, in the csv file, specify Yes under Secure Printing.

To mark a printer as a secure printer using iManager, see the Setting Up a Secure Printing Environment section in the OES 11 iPrint Administration Guide.

5.2.4 Configuring Printers

After creating printers, you must configure them using the iPrint Management Console.

  1. On a Web browser, use either the DNS name or the IP Address to access the Management Console. For example, https://10.0.0.1:9443 or https://iprint.example.com:9443.

    Ignore the security certificate warning, and continue to the iPrint Appliance Management Console. If you add the certificate to the trusted certificates list, the security warning is not displayed.

  2. In the Novell iPrint Appliance Administration login page, enter the user name as vaadmin, enter the password that you specified for vaadmin, then click Log in.

  3. Click the iPrint Appliance Configuration icon.

  4. Under Administration, click Printers.

    The Printers screen lists all printers created with iManager that are currently managed by iPrint Appliance. You can enable the printers for Mobile, AirPrint, and Email printing for iPrint Appliance, as well as the desktop email client.

  5. Select the printer that you want to configure. The AirPrint, Mobile and Configure drop-down menus are activated. You can choose multiple printers at a time by holding the Ctrl key.

  6. To configure the selected printer(s) for AirPrint, click the AirPrint drop-down menu, then click Enable Advertising.

    The selected printer is now advertised by the Novell iPrint Mobile Appliance.

  7. To configure the printers for Mobile and Email printing, click the Mobile drop-down menu, then select Enable.

  8. The selected printer is enabled for Mobile and Email printing.

  9. Each printer managed by iPrint Appliance can be configured for a private email account. To configure the selected printer with a private email account, select a printer, click the Configure drop-down menu, then click Private Email Settings.

  10. Select Enable private email-based printing, then specify the Account and Server information.

    Account

    • Email Address: Specify the full email address of the mailbox to be polled for the print jobs. When an email-based job arrives, the print job is processed to the printer. For example, iprint@example.com.

    • Username: Specify the user name to be used by iPrint Appliance to log in to the email server to access the private printer email account. For example, iprint.

    • Password: Specify the password for iPrint Appliance to log in to the email server to access the private printer email account.

    • Retype Password: Confirm the account password.

    Server

    • Incoming Mail Server: Specify the address of the incoming email server for the email account. For example, imap.example.com.

    • Outgoing Mail Server: Specify the address of the outgoing email server for the email account. For example, smtp.example.com. Your email server must support the SMTP protocol.

    • Access Method: iPrint Appliance supports two different protocols to poll for incoming print jobs. Select POP or IMAP depending on the protocol your email server supports.

    When configured for private email printing, iPrint Appliance becomes a client to an email server. The printer's account inbox is polled for incoming print jobs that are routed to the printer.

    NOTE:Ensure that the private email account is established and functional before associating it with a printer.

  11. Click OK.

    The selected printer is now accessible for email-based printing, using the private email address.