8.1 Enabling Email Printing

  1. On a Web browser, use either the DNS name or the IP address of iPrint Appliance to access the Management Console. For example, https://10.0.0.1:9443 or https://iprint.example.com:9443.

  2. Specify the user name and password, then click Log in.

  3. Click iPrint Appliance Configuration.

  4. Under Administration, click Mobile Configuration.

  5. Choose Enable email-based printing.

    This email address is the global print email address.

  6. Specify the following information:

    Email address: Specify the full email address that is used to queue global print jobs. The global email address must be unique for each copy of iPrint Appliance that you deploy.

    WARNING:You must create an exclusive email account to be used for iPrint Appliance. If you provide an existing email address (for example, your official email address), the iPrint Appliance mobile server immediately starts processing all existing emails in the inbox, replies to every mail with a response, then deletes all the received emails.

    Account Username: Specify the user name for iPrint Appliance to log in to the email server to access the global email account. Account Username must be the user name of the email address that you specified in the Email address field.

    Account Password: Specify the password for iPrint Appliance to log in to the email server to access the global email account.

    Re-type Password: Specify the password again to confirm.

    Incoming Mail Server: Specify the address of the incoming email server for the email account. For example, imap.example.com.

    Incoming Server Type: iPrint Appliance supports IMAP and POP for incoming print jobs. Select the protocol that your email server supports.

    Outgoing (SMTP) Mail Server: Specify the address of the outgoing email server for the email account. For example, smtp.example.com.

    Enable Mail-body Printing: With email-based printing, attachments are always printed. This option allows the email message body to also be printed.

  7. Click Save.

IMPORTANT:When using email printing, the print command in the subject line might trigger spam filters. To avoid this issue, configure your email system to allow print-specific emails. Include the approved print users in the spam filter of your email system to prevent unwanted print requests.

8.1.1 Enabling Private Email Printing

  1. On a Web browser, use either the DNS name or the IP address to access the Management Console. For example, https://10.0.0.1:9443 or https://iprint.example.com:9443.

  2. Click the iPrint Appliance Configuration icon.

  3. Under Administration, click Printers.

  4. Select a printer, click the Configure drop-down menu, then click Private Email Settings.

  5. Specify the following information, then click OK.

    Account

    • Email Address: Specify the full email address of the mailbox to be polled for the print jobs. When an email-based job arrives, the print job is processed to the printer. For example, print@example.com.

    • Username: Specify the user name to be used by iPrint Appliance to log in to the email server to access the private printer email account. For example, iprint.

    • Password: Specify the password for iPrint Appliance to log in to the email server to access the private printer email account.

    • Retype Password: Confirm the account password.

    Server

    • Incoming Mail Server: Specify the address of the incoming email server for the email account. For example, imap.example.com.

    • Outgoing Mail Server: Specify the address of the outgoing email server for the email account. For example, smtp.example.com.

    • Access Method: iPrint Appliance supports two different protocols to poll for incoming print jobs. Select POP or IMAP depending on the protocol that your email server supports.