Novell Filr 1.1 Web Application Quick Start

1.0 Novell Filr 1.1 Web Application Quick Start

September 2014

This document helps familiarize you with Novell Filr and helps you quickly understand some of the most important concepts and tasks.

1.1 About Novell Filr

Novell Filr lets you work with files in important ways:

Access: Access the files you need in multiple ways, including from a web browser, from your desktop, or from a mobile device.

Share: Share files with your co-workers and grant them specific rights to the files. For example, you can share a file and give User A Read-Only access, then share the same file and give User B Edit access.

You can easily see what has been shared with you and what you have shared.

Collaborate: Make comments on a file. All users with access can see your comments and make comments of their own.

Filr allows you to access, share, and collaborate on two key types of files:

Files in Net Folders

My Files

1.1.1 Files in Net Folders

Novell Filr gives you easy access to folders and files on your corporate file system. Corporate files can be files on your home directory, files on a mapped drive, or files on a remote server. Filr gives you seamless access to these files, regardless of their location. The corporate files that you have access to are defined by your Filr administrator.

In Filr, you access these corporate files by clicking Net Folders in the masthead. Or for files in your Home directory, you access them by clicking My Files.

1.1.2 My Files

The My Files area can contain personal storage files (files that you upload directly to the Filr site) and files from your Home directory. Your Filr administrator determines the functionality that is available to you in the My Files area.

You can upload files directly to the Filr site for your personal use or to promote collaboration. You can create folders to better organize your files.

Files and folders that are located in your My Files area are visible only to you by default. You can make files and folders available to others by sharing them.

Unlike files in the Net Folders area, personal storage files in the My Files area do not exist on an external server, but rather on the Filr server itself.

Files in your Home directory do exist on an external server.

Depending on the settings made by your Filr administrator, you access both types of files by clicking My Files in the masthead.

1.2 Accessing Novell Filr

Novell Filr provides three convenient access methods:

Accessing Novell Filr from a Web Browser

Accessing Novell Filr from Your File System

Accessing Novell Filr from a Mobile Device

1.2.1 Accessing Novell Filr from a Web Browser

The Novell Filr 1.1 Web Application User Guide focuses on accessing Filr from a web browser.

1.2.2 Accessing Novell Filr from Your File System

You can access Novell Filr directly from the file system on your computer (Windows or Mac).

For more information, see the Novell Filr Desktop Quick Start for Windows and the Novell Filr Desktop Quick Start for Mac.

1.2.3 Accessing Novell Filr from a Mobile Device

There are native iOS, Android, and Windows Phone mobile apps for accessing the Filr site.

For more information, see the Novell Filr 1.1 Mobile App Quick Start.

Mobile Phone Interface

Tablet Interface

Mobile Phone Interface

Following is Filr on an iOS device. The look and feel differs on Android and Windows devices.

Tablet Interface

Following is Filr on an iOS device. The look and feel differs on Android and Windows devices.

1.3 Accessing Novell Filr from a Web Browser

In addition to starting Novell Filr from a web browser as discussed in this section, you can also access Filr from your desktop or from a mobile device, as described in Accessing Novell Filr from Your File System and Accessing Novell Filr from a Mobile Device.

To start Novell Filr from a web browser:

Launch a web browser (such as Mozilla Firefox or Internet Explorer).

Go to the URL of your corporation’s Novell Filr site.

(Conditional) If Guest access has been enabled on your Filr site, you can click Enter as guest on the login dialog box to log in to the Filr site as the Guest user. (Only items that have been shared to the public are available to the Guest user.)

In the User ID field, specify your Filr user name.

In the Password field, specify your Filr password.

If you do not know your Filr user name and password, contact your Filr administrator.

The Forgot your password? button applies only if you are an external user (you were invited to the Filr site through an email invitation). If this is your company’s Filr site, you are most likely an internal user and you cannot change your password by using this feature.

Click Sign In.

1.4 Getting to Know the Novell Filr Web Interface and Its Features

When you first launch Novell Filr in a web browser, you see the My Files page. You can manage all of the files that you have created from this page.

1.4.1 Understanding the Masthead

The Masthead contains the following features:

User List: Click the User List icon to see a list of all users in your system.

What’s New: Click the What’s New icon to see an up-to-date view of the latest changes that are happening in the Filr site.

Use this area to view the latest changes to documents that you have access to. New files and modified files are displayed here, along with information about which users modified the files.

My Files: Manage all the files that you have created.

Shared with Me: View all the files that other users have shared with you.

Shared by Me: Manage all the files that you have shared with other users.

Use this area to manage the rights that other users have to the files that you have shared with them. You can revoke rights, grant additional rights, and so forth.

Net Folders: View all the files and folders that you have access to on your corporate file system.

Public: View all the files and folders that have been shared with the public. This area is available only if sharing with the public has been enabled for the Filr site.

Name Link: Click your linked name in the upper right corner of any Filr page to view the following options:

Data Quota information: (Conditional) Your current data quota and the amount of your quota that you have used are displayed.

If this option is not displayed, the Filr administrator has not restricted you to a data quota.

View Profile: Displays your Filr profile.

Personal Preferences: Displays your personal preferences. You can configure the following personal preferences:

Items per Folder Page: Specify how many files you want to appear on a given page.

When clicking a file: Specify the default behavior when clicking a file name. For more information, see Changing the Default Behavior When Clicking a File Name in the Novell Filr 1.1 Web Application User Guide.

Hide ‘Public’ Collection: Select this option to hide the Public icon in the masthead so that it is no longer displayed in the web client. For more information about viewing files that have been shared with the public, see Accessing Public Files and Folders in the Novell Filr 1.1 Web Application User Guide.

Define Editor Overrides: This feature allows you to change the default editor settings for editing files. For more information, see Unable to Edit Files in the Novell Filr 1.1 Web Application User Guide.

Help: Displays the Novell Filr Web Application User Guide.

Download Filr Desktop App: (Conditional) Displays the Filr desktop app download page.

If this option is not available, the Filr administrator has not enabled it.

Sign out: Signs you out of the Filr site.

Search Field: A global search that searches all content within the Filr site, including file metadata and content within files.

1.4.2 Understanding the Content Area

The Content Area in Filr is where the majority of information is displayed.

1.5 Modifying Your Profile

You might need to manually update your profile in order for important contact information to be seen, such as your email address, phone number, and picture.

Click your linked name in the upper right corner of any Filr page.

Click View Profile.

Click Edit, make any necessary changes, then click OK.

The available fields are:

User Id

Password

This information might not be available for you to modify if your information is being synchronized from your corporate directory.

First Name

Last Name

Picture

When you update your profile picture, the updated picture can take up to an hour to be updated in the Filr mobile app.

Time zone

Do not change this setting; it is overridden by your browser time zone setting each time you start Filr.

Locale

This changes the language that Filr is displayed in when you access Filr on the web.

Job Title

About Me

Email

Phone

If you have a phone number specified in your profile, you can elect to have file subscription notifications sent to you via text message.

Text Messaging Email

If you are unable to edit fields, it is probably because they are being synchronized from your corporate directory.

1.6 Legal Notices

Copyright © 2013-2014 Novell, Inc. All rights reserved. No part of this publication may be reproduced, photocopied, stored on a retrieval system, or transmitted without the express written consent of the publisher. For Novell trademarks, see the Novell Trademark and Service Mark list. All third-party trademarks are the property of their respective owners.

A.0 Legal Notices

Novell, Inc., makes no representations or warranties with respect to the contents or use of this documentation, and specifically disclaims any express or implied warranties of merchantability or fitness for any particular purpose. Further, Novell, Inc., reserves the right to revise this publication and to make changes to its content, at any time, without obligation to notify any person or entity of such revisions or changes.

Further, Novell, Inc., makes no representations or warranties with respect to any software, and specifically disclaims any express or implied warranties of merchantability or fitness for any particular purpose. Further, Novell, Inc., reserves the right to make changes to any and all parts of Novell software, at any time, without any obligation to notify any person or entity of such changes.

Any products or technical information provided under this Agreement may be subject to U.S. export controls and the trade laws of other countries. You agree to comply with all export control regulations and to obtain any required licenses or classification to export, re-export or import deliverables. You agree not to export or re-export to entities on the current U.S. export exclusion lists or to any embargoed or terrorist countries as specified in the U.S. export laws. You agree to not use deliverables for prohibited nuclear, missile, or chemical biological weaponry end uses. See the Novell International Trade Services Web page for more information on exporting Novell software. Novell assumes no responsibility for your failure to obtain any necessary export approvals.

Copyright © 2013-2014 Novell, Inc. All rights reserved. No part of this publication may be reproduced, photocopied, stored on a retrieval system, or transmitted without the express written consent of the publisher.

Novell, Inc.

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U.S.A.

www.novell.com

Online Documentation: To access the latest online documentation for this and other Novell products, see the Novell Documentation Web page.

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