You can create workflows that are accessible to all Vibe users.
Click your linked name in the upper right corner of the page, then click the Administration Console icon .
Under System, click Form/View Designers.
Follow the steps for creating and managing a workflow, as described in Creating and Managing Workflows
in the OpenText Vibe 4.0.8 Advanced User Guide.
Remember that when you create workflows at the Administration level, the workflows that you create can be leveraged by all users in your Vibe site.