What's New in Novell Vibe 3.4
We have significantly simplified licensing for Novell Vibe. Guest and external users are now free. You no longer need a separate license for guest users. We still license Novell Vibe 3.4 on a per-user basis, but have discontinued the Guest Access Instance license. This will give organizations that work with large numbers of outside vendors or contractors significant savings, as they will no longer have to purchase a license for each guest or external user.
Microsoft Office Add-in
We updated the add-in for Microsoft Office earlier this year. This updated version 1.0.1 provides compatibility with Microsoft Office 2013 on Windows. The Vibe add-in was already available for use in Microsoft Office 2007 and 2010. The tool allows users to seamlessly add, edit and create new documents, spreadsheets and slide shows directly in Vibe while using Microsoft Word, Excel or PowerPoint. From the Vibe add-in, users can also manage versions of documents, as well as rate them, share comments and tag documents in Vibe without leaving Microsoft Office.
We have updated the mobile apps for both iOS and Android devices.
Vibe 3.4 also contains overall quality enhancements and bug fixes, plus a new user interface specifically for external users. Note: You must be on version 3.3 before upgrading to 3.4.
This new feature allows you to synchronize files from your Novell Vibe system to your desktop for off-line access. The new Novell Vibe Add-in for Microsoft* Office also allows users to open and save Office documents right in Novell Vibe and access many Novell Vibe features directly from their Office applications. Accessible features include document versions, tagging and discussions regarding the document.
The latest release of Vibe also includes Vibe Desktop, which enables users to easily access and sync files offline. Users simply download Vibe Desktop and can then connect and sync any folders and files from their Vibe system to their desktop. They can then access these files offline, with any changes automatically syncing back to the desktop once they are back online.
Vibe and Skype integrations with GroupWise® 2012 bring the right functionality—even from different applications—into a single, coherent place. This improves interaction and makes it even easier for users to stay connected. New mobile apps for iPhone and Android devices fit the way we like to work today.
Teams can execute projects more efficiently with a single location for team members to access project content and colleagues. This includes creating blogs, wikis and discussion forum postings, all of which can be done completely online.
Custom workspaces let you pose questions and solicit answers from experts via threaded discussion folders. Workspaces help people coordinate their efforts and provide a context for work or information. They bring together the right information resources and people for a project or topic of interest, including team members, goals, timelines, tasks, documents, images, blogs, wiki articles and more.
Vibe 3.2 makes team collaboration even easier and more efficient with new mobile apps that make it seamless to connect from your favorite device, enhancements that give you better control, and overall performance improvements that tighten the flow of your experience. From a high level, here are the top areas of focus for this new release:
- File management
- Improvements with workflows and surveys
- Expanded capabilities with landing pages and task management
- New mobile apps for iPhone and Android devices
- Performance, usability and quality improvements
- Drum Roll, Please
New enhancements give you a lot more control over files. Now you can turn file versioning on/off, set a maximum number of minor file versions (you'll like this if you're thinking about disk space), tell the system to auto-delete old versions, and delete multiple versions at once. You can also set quotas on file size.
Improvements with workflows and surveys
Those who use workflows and surveys will like our nitty-gritty improvements in this area. Workflow steps can now change dynamically based on the value of a field in a preceding step, and a workflow can modify the value of a field entry. Survey builders have more flexibility than ever with the simple ability to move questions up or down in the question list.
Expanded capabilities with landing pages and task management
With our rapid release process for Vibe, each release brings subtle but much requested enhancements that give users more and easier control. This release continues this tradition with improvements to landing page formatting for tables, and background colors and images. We've also made it easier to keep team members on track with easier task updates through task and calendar sync from Vibe to Novell GroupWise.
New mobile apps for iPhone and Android devices
Since Vibe is a web-based collaboration tool with a mobile interface, people have long been able to access their team workspaces via their mobile devices. What we've added with version 3.2 are actual iPhone and Android applications, which means users can store their credentials for one or more Vibe sites for fast and easy mobile access.
Performance, usability and quality improvements
In the same way a month of vacation on the beach does a body good, never underestimate the power of bug fixes, usability improvements and a fresh look and feel for system notifications via email. Our Vibe engineers added these subtle yet powerful enhancements over the past several months, giving Vibe an overall healthy, sun-kissed glow.
Drum Roll, Please...
Stay tuned for some fashionably late additions to Vibe 3.2, coming this winter. Vibe users will get off-line file sync for Vibe workspaces and folders, and a new Microsoft Office Add-in.
Vibe brings significant additions and improvements to the capabilities of the product, making team collaboration even easier and more efficient. From a high level, here are the top areas of focus for this new release:
- Vibe Connector to enable calendar and task sync with GroupWise
- Task management improvements
- What's New improvements
- Landing Page improvements
- Key features for customers migrating from Forum
- Searching improvements
- Bug fixes
GroupWise Calendar and Task Sync
Calendar and Task synchronization between Vibe and GroupWise® has been one of the top integration requests for some time. Leveraging Novell Data Synchronizer, we're close to releasing a new connector that will initially sync calendars and tasks from Vibe to GroupWise, and later be enhanced to add bi-directional synchronization. In the meantime a Technical Preview of this connector is available on the Data Synchronizer Marketplace at www.novell.com/marketplace.
Task Management Improvements
Many organizations are using Vibe and its predecessor, Novell Teaming, for project collaboration. As a result, we have put significant focus on improving the task management capabilities and user experience. With this release, the task folder has a great new look and lots of new capabilities.
Some of the new capabilities include:
- Task ordering
- Completed time stamp
- Improvements to task capabilities in the mobile UI
- More interactive actions for adding additional tasks in a list
- Changing Priority, Status and Progress in the list view
- Auto-date calculation
We've also introduced a new folder-search feature that enables quick search of task names. With these new features, teams will be able to significantly improve productivity with simple but powerful task management.
What's New Improvements
When we released Vibe version 3, we introduced the What's New feature. This allows users to quickly get a current view of the updates in the system they have access to across folders, workspaces, teams, favorites, followed people and places, as well as site-wide.
In version 3.1 we've made some slight changes to the look based on user feedback and made the list more interactive. Each entry on the list now has a set of actions each user can do. These actions are based on a user's access rights and include:
- Mark Read [toggle for Unread]
People can now also view the list based on what is unread. Similar to some of the new actions we've introduced in the folder view, these actions can be done directly from the What's New view.
Landing Page Improvements
With Vibe it's now easier than ever to build interactive landing pages. With this release, we have added drag and drop editing, an HTML widget, iFrame widget, ability to display calendars, tasks and surveys, and several other entry display options. The capabilities all make Landing Pages more powerful and flexible. These enhancements are all backwards compatible to existing landing pages created in previous versions of Vibe.
Key Features for Customers Migrating from Forum
Vibe includes some capabilities specifically for users of Sitescape Forum:
- Folder Views: Ability to modify column captions and order columns
- Workflow Transitions: "on response" and "when everyone replies" classes of manual transitions
- Notifications: Ability to embed field values in notification title or body and to send notification to any field
- Disable/retire users
- Individual forum/folder notification schedule
- Access through multiple domains
- Quota on folders and workspaces
Most of these new features will be useful to Vibe customers as well.
The search engine and index are fundamental components of how Vibe operates. With version 3.1, we've improved performance and added new capabilities such as basic stemming support (reducing words to their root form), better handling of punctuation characters, stop-word filtering and improved search matching with acute characters.
As with any release, Vibe OnPrem 3.1 addresses user-requested quality improvement and bug fixes. Version 3.1 is a simple upgrade for most customers from Vibe OnPrem 3. Customers with previous versions (Teaming) must first get to Vibe OnPrem 3 before upgrading to version 3.1.
- Vibe Resource Library With updates nearly weekly, this is a great resource for sample forms, workflows and workspaces, technical and how to articles, the latest success stories, use cases and self-help videos. Visit resource library
- Virtual Sandbox This is a demonstration Vibe site where many of the samples are accessible and functioning without having to install anything. Visit virtual sandbox