11.3 Synchronizing User Information between External GroupWise Systems

The External System Synchronization tool lets you automatically synchronize information between your GroupWise system and another GroupWise system. For instructions on connecting GroupWise systems, see Section 11.2, Using an External Domain to Connect GroupWise Systems.

When you use the External System Synchronization tool, users, resources, and groups in each GroupWise system appear in the other system’s GroupWise Address Book.

IMPORTANT:The External System Synchronization tool can synchronize GroupWise 8, GroupWise 2012, and GroupWise 2014 R2 systems. It cannot synchronize earlier GroupWise systems.

External System Synchronization lets you control what information (domains, post offices, users, resources, and groups) that you send to the external GroupWise system and what information you want to accept from the other GroupWise system. Any user, resource, and group information that you receive from the other GroupWise system is displayed in the GroupWise Address Book in your GroupWise system.

External System Synchronization must be set up in both GroupWise systems in order for it to work properly.

  1. In the GroupWise Admin console, click System > External System Synchronization, then click New to create a new External System Synchronization profile.

    New External System Sync dialog box

  2. Fill in the following fields:

    Name: Specify the name of the other GroupWise system. The name must match the actual name of the other GroupWise system.

    Description: (Optional) Enter a description for the other GroupWise system.

    External Domain: Select the external domain that links to the other GroupWise system with which you are synchronizing information.

    Send to External System: Select the information (Domains, Post Offices, Users, Resources, and Groups) that you want to send to the other GroupWise system during synchronization. Only the information that your GroupWise system owns is sent.

    For example, if you have connected to another GroupWise system, and if its information is already contained in your GroupWise system as external domains, post offices, users, resources, and groups, that information is not sent

    A user, resource, or group from your GroupWise system is added to the other GroupWise system only if its domain and post office exist in the other GroupWise system as an external domain and post office. Therefore, you should ensure that the Domains and Post Offices options are selected as well as the desired Users, Resources, and Groups options.

    After the initial synchronization takes place, the domains and post offices exist in the other GroupWise system. You can then choose not to send domain and post office information going forward. However, if you add domains or post offices in your GroupWise system, or if you change the information for your existing domains and post offices, that information is not sent to the other GroupWise system until you select Domains and Post Offices again.

    Receive from External System: Select the information (Domains, Post Offices, Users, Resources, and Groups) you are willing to receive from the other GroupWise system.

    As with sending information, a user, resource, or group is added to your GroupWise system only if its domain and post office already exist as an external domain and post office in your GroupWise system. Therefore, you should ensure that you select the Domains and Post Offices options for at least the initial synchronization.

  3. Click OK to add the other GroupWise system to the list of external GroupWise systems that you are synchronizing information with.

  4. Click Close to exit the External System Synchronization tool.