Novell Home

Many faculty members at the University of Cincinnati collaborate on research with professors at other colleges and universities. To protect data and authors’ rights—and keep collaboration easy—the IT director created a solution based on Novell technology.

Download pdf

About University of Cincinnati

Brian Verkamp is the IT director for one of the largest colleges in the University of Cincinnati. He manages more than 700 user account and 1,000+ devices for the faculty and staff, plus a storage area network (SAN) with 15 terabytes (and growing) of data.

Brian Verkamp's department has been using Novell technology for 15 years, including Novell Open Enterprise Server, Novell ZENworks®, Novell Storage Manager and Novell File Reporter.

"Novell products don’t let us down,” he says. “Plus, they all work together. Anytime you can integrate different products easily, it really saves you time and frustration."

Challenge

Brian and his team spent many hours structuring the department’s file system and SAN to protect its data. The university is required to comply with HIPAA (Health Insurance Por­tability and Accountability Act), FERPA (Family Educational Rights and Privacy Act) and other regulations for privacy and data storage.

To help safeguard collaboration with authors outside of the university—without complicating the process for faculty members—he started looking for a secure file sharing solution.

“We’ve all heard horror stories about sensitive data such as a manuscript stored in the cloud that gets stolen and published elsewhere. We didn’t want that happening to anyone in the College of Education, Criminal Justice and Human Services at the University of Cincinnati,” he says. “We needed a product
that would allow us to use our secure local cloud storage but provide features like other public cloud solutions, such as web access and device sync.”

Novell's Solution

"Novell products generally work as advertised, so when we need a solution, we look there first. We also rely on Novell for easy integration with our existing systems,” he says.

Novell Filr would provide the easy, Dropbox like functionality that the faculty wanted, while protecting the compliance and security of the college’s file system.

“Novell Filr is easy to use, easy to install, and it allows me to hook right into our SAN,” he says. “Our data is local, secure, on campus and on American soil. Our information security department frowns on any storage kept on foreign soil.”

Before enabling any network area for Novell Filr, Brian used Novell File Reporter to find out who had rights to that area and how those rights were derived.

“We divide our 700 user accounts into containers by department. Filr understands and respects our Groups and Directory Rights,” he says.

Novell File Reporter also helped him identify and remove temp files left by Mac computers, freeing up more storage space.

Results

Today, the faculty and staff in the College of Education, Criminal Justice and Human Services are enjoying the ease of Novell Filr with no worries about data theft or storage limits.

“We provide unlimited storage for our Filr users,” Brian says. “Our college uses videos to train classroom teachers. Faculty members are very happy with Filr because they can easily share large video files.”

The IT staff uses Novell Storage Manager to optimize more than 15 TB of data on the SAN.

“Novell Storage Manager is the single greatest product I’ve ever used. Without Storage Manager, we wouldn’t be able to offer unlimited storage to our Filr users. It can archive things behind the scenes, giving us a lot of flexibility with our space,” he says. “And, File Reporter helps us plan and monitor usage. I don’t know how anyone manages a large storage system without it.”

Using Novell products for file and network management has also helped Brian keep IT costs low.


“Novell helps us do more with less people,” he says. “We use ZENworks Configuration Management for imaging, software delivery, asset management, policies—you name it. For desktop support and storage management, Novell enables us to do it all with a staff of three.”

Download pdf

UNIVERSITY OF CINCINNATI AT A GLANCE:

University of Cincinnati

Industry:

Education

Location:

United States

Products:

File Reporter

Filr

Open Enterprise Server

Storage Manager

ZENworks Configuration Management

Results:

  • Provided easy, "Dropbox-like" file sharing to faculty and staff
  • Protected file security, authors' rights and compliance
  • Optimized storage space without adding IT staff

"“Novell Storage Manager is the single greatest product I’ve ever used. Without Storage Manager, we wouldn’t be able to offer unlimited storage to our Filr users.”"

Brian Verkamp
IT Director
UC College of Education, Criminal Justice and Human Services

Chat Now

Ready to talk? Fill out the form below, or call .

* Required Fields

First Name is a required field
Last Name is a required field
Email is a required field
Company is a required field
Phone is a required field
City is a required field
Country is a required field
Address is a required field
Zip/Postal Code is a required field
State is a required field
Comments is a required field

Read our Privacy Policy.

Request a Call

© 2014 Novell