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Archiving GroupWise Email to Google Vault

Angela Williams

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October 5, 2015 2:31 pm

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Looking to archive GroupWise email to the cloud? Google Vault is a great solution. In 2007, Google acquired the email cloud archiving company Postini. Postini was started in 1999 and has many years of experience in email archiving. After the acquisition, Google started work creating their first Google owned-version: Google Message Discovery, which was based on their Postini architecture. Since 2009, Nexic has worked closely with Google for archiving GroupWise email to Postini and Google Message Discovery, and is their only recommended solution for archiving GroupWise email to Google Vault. As a result of our close relationship with Google and our email archiving experience, in 2010 Google contacted Nexic directly and asked if we would review some of their design documents for email archiving and give them input on what would later become Google Vault.

What does Google Vault have to offer? Google Vault is built on the same modern, 100% web-based architecture as Google Apps. No need for maintaining desktop components, no message quota, it doesn’t require a complex and costly IT environment, and can be deployed in a matter of minutes. Google Vault brings the security, ease-of-use and reliability to organizations of all sizes with its powerful features. Google Apps has many different components, including email and document creation, but Google Vault is a separate application that is only used for email archiving, regardless of the source of the email. It can be purchased independent of other Google Apps as needed.

Some benefits of Google Vault are:

Email archiving: Your GroupWise email messages are archived and retained according to your policies, preventing inadvertent deletions.

E-discovery: Litigation has become one of the biggest reasons for of email archiving. Google helps you be ready with its compliance audits and powerful search tools that help you find and retrieve relevant GroupWise email. Google Vault indexes and searches all Google file types along with non-Google types like PDF, DOCX, and JPG. Google Vault searches also support Boolean, Google-specific and wildcard operator searches.

Legal hold: Place legal holds on users as needed. GroupWise email can’t be deleted by users when they’re placed on hold.

Retention policies: Allows organizations to define retention policies for their GroupWise email messages. Once a message reaches the end of the retention period, disposition is automatic to ensure compliance with retention policies. The automated process ensures that no data subject to a legal hold is deleted and reduces the risks of spoliation and non-compliance. Message holds help ensure that GroupWise email messages can be preserved beyond their standard retention period for a legal matter or an investigation. GroupWise email messages can’t be deleted by users when they’re placed on hold.

GroupWise customer Somerville Cambridge Elder Services, a non-profit organization, liked the option of a cloud solution for their GroupWise email archive and went with Google Vault.

“Not only did Google Vault meet our needs with their technology but their price point for non-profit was a huge factor.” – David Whitty, Network & Technology Administrator.

Export: Export specific GroupWise email messages to standard-based formats for additional processing and review.

Audits: Run reports on user activity and actions in the archive. Searches, message views, exports and more are shown.

Archiving: GroupWise email can be archived near real-time or on an as needed basis. The entire GroupWise system can be archived, specific groups or individual accounts can be archived depending on an organization’s retention needs.

Pricing: Google offers an incredible discount of 80% to education and non-profit organizations. This discount and no quota limit makes Google Vault that much more enticing for many GroupWise organizations.

World-Leader: With Google Vault, customers are able to take advantage of Google’s premier storage solutions that are available worldwide. Google’s world-wide data centers are second to none, with security, redundancy, performance and availability with which other cloud archiving providers cannot compare. Google knows how to manage performance, storage, backups, redundancy, and security for their data centers.

With Nexic Journaling, GroupWise customers can take advantage of all the security, availability, features and reliability that Google Vault has to offer.

To learn more about Nexic Journaling please contact Nexic at (801) 434-4717 or visit us at www.nexic.com

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Categories: Cloud Computing, Collaboration, GroupWise, Technical

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Disclaimer: This content is not supported by Micro Focus. It was contributed by a community member and is published "as is." It seems to have worked for at least one person, and might work for you. But please be sure to test it thoroughly before using it in a production environment.

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