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New Manage Data Quota Feature in Teaming 2.1



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February 16, 2010 11:09 am

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Welcome back to another article about new enhancements to Novell Teaming. This week, we are covering the new Data Storage Quota feature that Teaming administrators can use in Teaming 2.1.

The Data Quota feature allows administrators to control how much file storage users can utilize. The quota counts towards files, not entries themselves. All non-file data is stored in the database and does not have a quota.

The new data storage quota is sophisticated enough to record and keep track of the originator of an attachment, so that the data space being used is accounted to the proper person. For example, if John attaches a file to Joe’s blog entry, the attached file counts toward John’s data quota limit, and not towards Joe’s, even though the attachment is located in Joe’s blog entry.

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Accessing Data Quota
To access the Data Quota, click Manage on the Manage Bar, and then click Site Administration to load a tree view of all administrative controls. Click Manage Data Quota to manage data quota limits.

Setting Data Quota Limits
To set a limit, click the Enable Data Quotas box. This allows you to begin to set data quota limits, as shown in the image below.

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Default Data Quota Size
You can set the default data quota size by specifying the desired data limit amount in the Default Data Quota Size box. The quota is measured in megabytes.

Default High-Water Mark
Use this box to enter the percentage of data storage space that a user can use before receiving a message that the user has almost reached the file storage limit.

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Add Group
The Add Group feature allows administrators to add a group of users and specify the group’s data storage limit. This specified limit becomes the current storage limit for all of the users in the group.

Add User
The Add User feature allows administrators to add a specific user and specify the user’s file storage limit.

Changing Group and User’s Limits
To change a group or user’s limit, an administrator must delete that group or user from the list by clicking the Delete box, then adding the group or user again and re-specifying the storage limit.

Multiple Data Limits
If someone falls into multiple categories for storage limits, group storage limits always take precedence over default storage limits, and a specific user storage limit takes precedence over group or default storage limits. If a user is part of multiple groups, the largest storage limit assigned to that user is his or her storage limit, unless the user has a specific user data limit.

New Reports
In addition to the new Data Quota feature, Teaming 2.1 features the Data Quota Exceeded Report and the Data Quota Highwater Exceeded Report, which can be accessed by clicking Reports in the tree view of all administrative controls.

Teaming Administrators will find the new Data Quota Feature in Teaming 2.1 a useful enhancement that helps them monitor and limit the amount of storage that Teaming users take up on the Teaming Server.

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Viewing Data Limit as a User
Users can view their storage limit by view their profile. Underneath their picture is shown how much their data limit is, and how much data space they have used. If nothing appears, then there is not a storage limit set for the user.

Make sure to take a few minutes to check out the Teaming Library for any new forms and workflows that we have been working hard to create. Also, see our Introductory Article to find out what other enhancements we will be discussing in the near future.

-Teaming Library

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Disclaimer: This content is not supported by Novell. It was contributed by a community member and is published "as is." It seems to have worked for at least one person, and might work for you. But please be sure to test it thoroughly before using it in a production environment.

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