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Novell Vibe Use Case: Intranet



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October 5, 2010 8:46 am

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About Internal Web Sites

Organizations often use internal Web sites as centralized
locations where their people can quickly and easily access the information
and resources they need to perform their jobs. These intranets
are also used at times to broadcast information to groups within
the organization or the entire organization as a whole.

Challenge

Organizations need a centralized location where users can share
and access information. While most organizations maintain both
an internal and external Website, any updates or changes to these
sites are typically handled septely, which can result in duplication
of effort. For example, to announce a new product, a business might post
the information on their public Web site for customers and partners
to read and septely post a similar version of the same information
on an internal Web site for employees. They might also publish the
information on a community blog and send additional e-mail notifications
to sales reps, partners and customers. This duplication of effort
to septely post basically the same information to all these different
mediums can create significant overhead that translates into wasted
hours and money.

Another challenge that most organizations deal with in relation
to their internal Web sites is finding the proper balance between
secure access and easy access. While access to certain areas in
internal Web sites needs to be controlled, sometimes those controls
prevent users in other geographical locations from being able to
access that information. Those same access controls might also make it
difficult for organizations to easily customize, brand, and maintain
their internal Web sites so they have the same look and feel no
matter where they’re accessed from.

Besides duplication of effort and access, another challenge is
cost of additional software. Often the tools used to publish content
on internal Web sites can be very expensive. The more people that
need or want to publish information on these sites can add up to
a lot in additional software costs. If a company chooses to limit
those that can publish on the internal website there can be extra overhead
in the processes required to review and approve even the simplest
of information updates from teams members.

Novell Solution

The structure of Novell Vibe makes it easy to create, approve
and publish information to team landing pages, internal landing
pages, and external landing pages through a single Web environment.
Novell Vibe landing pages let you easily create and manage internal
Web sites that embody your corporate look and feel across your entire enterprise.
You can easily populate these internal (and external) landing pages
with content that already exists in Novell VIbe workspaces such
that it automatically updates your landing pages whenever changes
occur in the associated workspaces. Since these landing pages can also
contain links to other portals, Novell Vibe also makes it easy
to pull in information and resources from other sources into your
intranet.

You can also create automated workflows in Novell Vibe
that streamline your approval processes for adding new content to
your internal Web sites. It provides customizable forms that can
be used on landing pages to easily allow users to make requests
or suggestions. Novell Vibe also provides flexible, easy to manage
access controls to secure your resources while making sure your users
have the access rights they need. All of these capabilities combine
in Novell Vibe to enable you to efficiently create, modify, edit,
and post all your content through a single system.

As a browser based application, Novell Vibe lets your people
view and access your intranet from anywhere with Internet access,
including from Web-enabled mobile devices. You can also update
your intranet information and resources from anywhere so your users
can see changes and updates in real time.

The ability to easily post, share, search and secure a wide variety
of information types in Novell Vibe gives users a powerful ability
to connect and collaborate with others through an organization’s
internal Web site. While it provides the perfect tools and platform
to easily and cost-effectively augment mid-size to enterprise-level
intranets, for many smaller organization intranets, Novell Vibe
is all they need.

Results

Novell Vibe provides a centralized information and resource
repository that can be easily leveraged to augment an organization’s
internal communications and intranet related efforts. Its ability
to automatically populate internal and external landing pages with
existing information from dynamic workspace reduces time and effort
spent on internal Web content creation, publication and management
efforts. Its browser based portal environment can give your internal
networks a uniform look and feel.

Although, not necessarily considered a Web management tool,
Novell Vibe integrates the creation, approval, and publishing
of information into one place. Its simple workflows can be used
to delegate writing or editing tasks. It provides flexible content
creation that gives the content creator the option to choose between
an HTML or a WYSIWYG content editor.

While Novell Vibe can augment – and in some cases – replace
an organization’s intranet, it does so much more than a typical
intranet. Novell Vibe facilitates dynamic collaboration between
users and empowers them to create and share their own information
and experiences in a way that enables businesses, teams, and groups
to harness ideas generated from all parts of an organization. Novell Vibe
enables organizations to better leverage, organize, manage and profit
from their knowledge assets and resources.

Check out more Novell Vibe Use Cases here!

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Disclaimer: This content is not supported by Novell. It was contributed by a community member and is published "as is." It seems to have worked for at least one person, and might work for you. But please be sure to test it thoroughly before using it in a production environment.

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