Caching mode stores a copy of your network mailbox, including your messages and other information, on your local drive. This allows you to use GroupWise whether or not your network or Post Office Agent is available. Because you are not connected to the network all the time, this mode cuts down on network traffic and has the best performance. A connection is made automatically to retrieve and send new messages. All updates are performed in the background so that your work is not interrupted.
You should use this mode if you have enough disk space on your local drive to store your mailbox.
Most GroupWise features are available in Caching mode, with the exception of subscribing to other users’ notifications.
Several users can set up their Caching Mailboxes on a single shared computer.
If you run Caching Mode and Remote Mode on the same computer, the same local mailbox (also called the Caching Mailbox or Remote Mailbox) can be used to minimize disk space usage. For information about Remote mode, see Section 11.2, Using Remote Mode.
If disk space is limited, you can restrict the items that are downloaded to your local mailbox. You can specify to get the subject line only or specify a size limit.
Your GroupWise administrator can specify settings that do not allow you to use Caching mode or that require you to use only Caching mode.
Setting up a Caching Mailbox requires enough disk space (either on your local hard drive or another network drive) to store all the data in your mailbox.
Ensure that GroupWise is installed on the computer where you want to set up your Caching Mailbox.
Click> > .
Clickon the drop-down list above the Folder List.
Type the path for your Caching Mailbox, then click.
GroupWise automatically updates the Caching Mailbox with an image of the Online Mailbox. The initial update or “priming” should not be interrupted until it is complete. You are prompted to restart GroupWise to change to the Caching Mode.
After the Caching Mailbox is primed, you might want to run GroupWise in Caching Mode without changing modes from Online to Caching.
GroupWise automatically starts in the mode that it was last in.
To change to Caching mode from any other mode:
Click theicon , then click .
If your Caching mailbox is not located at the location currently specified in thefield (under ), you are prompted for the location. This could happen if you run GroupWise on a workstation that is shared by multiple GroupWise users who have local Caching mailboxes.
If your Caching mailbox password is different from your Online mailbox password, you are prompted for your Caching mailbox password. For more information, see Section 16.2, Managing Mailbox Passwords.
When you are asked to restart GroupWise, click.
When GroupWise restarts, you are in Caching mode.
You can set properties that determine how your caching mailbox functions.
In Caching mode, click> > > .
Ensure that the IP address and port are correct.
To change the password, click, type the old password, type the new password twice, then click .
Select whether to get only the subject line, get the contents of mail messages regardless of size, or to get the contents of any messages smaller than the sizes you specify.
This option helps you limit the size of messages you retrieve from your mailbox. Limiting the size of messages speeds download times and preserves space; however, you might not get the complete message.
Select whether to synchronize options between the caching mailbox and your online mailbox.
Specify whether (and when) to refresh your address books and rules.
Some GroupWise features work slightly differently in Caching mode than they do in Online mode.
Unless the administrator has enabled External Accounts, the Accounts menu is only displayed in Caching mode.
In the Sent Items folder, the number in square brackets shows how many items are pending to be sent from Caching mode. If you try to exit GroupWise while items are pending, a message warns you that you have unsent items.
If you change any mailbox options underwhile working in Caching mode, the settings are transferred to your Online mailbox.
Changes in shared folders are updated whenever you connect to the master GroupWise system.
Changes in shared calendars are updated whenever you connect to the master GroupWise system.
When items are archived from your Caching mailbox, they are also removed from your Online mailbox during the next synchronization.
If you have a POP3 or IMAP4 account, you have the option of having the account available in Caching mode but not in Online mode. See Section 12.4.2, Using POP3 and IMAP4 Accounts in Remote and Caching Modes.
Subscribing to other users’ notifications is not available in Caching mode.
You can specify how often GroupWise refreshes the items in your GroupWise Caching mailbox.
In thefield, specify the number of minutes to refresh the accounts.
You can synchronize your Caching Mailbox items, rules, addresses, documents, and settings with your Online Mailbox.
To synchronize items, click> > .
To synchronize rules, click> , then click .
You can retrieve addresses from the GroupWise Address Book or from personal address books.
To specify that the Groupwise Address Book, your personal address books, and rules be downloaded to your Caching Mailbox on a regular basis:
Click your GroupWise account, then click.
Click thetab, then select .
Specify how often you want the address books and rules to be refreshed, then click.
Updating your entire Caching Mailbox can take a lot of time and bandwidth (just like the initial “priming” of your Caching Mailbox) and can monopolize resources in your client and at the server. You should use this complete synchronization sparingly, such as for suspected database corruption of your Caching Mailbox.
If you have GroupWise Library documents in your Mailbox, marking a document as In Use prevents others from modifying the document. If you don’t mark a document as In Use, someone can edit it while you have the copy in your Caching Mailbox. If you then edit the document and return it to the Master Library, your document is saved as a new version and the edits are not saved to the other version. If you don’t plan to edit a document, don’t mark it In Use. When you exit an In Use document, you’re asked to send the document to the Master Library and mark it as Available. If you are finished with the document, mark itto allow others to edit it.
Click a document in your Caching Mailbox.
Click> > .
Clickto display the versions you previously retrieved into your Caching Mailbox.
Clickto display the versions available in your master GroupWise system.
If you choose to search the Master Libraries, you can connect to your GroupWise system immediately or save the search request until you are ready to connect later.
Click the versions you want to open in thelist box.
Whenever you perform an action that requires information to be sent from your Caching Mailbox to your Online Mailbox, GroupWise creates a request that is placed in thelist. When you connect to your GroupWise system, all the requests are sent to your Online Mailbox. Use to check for outstanding requests.
In Caching mode, GroupWise immediately uploads send requests and other important messages. If a Caching request hasn’t been processed yet, you can delete it by clicking the request and then clicking. Only requests that haven’t been sent to the GroupWise system and have the Waiting to be Sent status can be deleted. If you have already sent a request to the GroupWise system, you cannot cancel the request.
By default, the Connection Status window is not displayed in Caching mode, but you can display it by clicking> .