7.4 Setting Your Out of Office Rule

An out of office rule is a type of auto-reply rule. When you create and activate an Out of Office rule, GroupWise blocks out your calendar with All Day Events for the dates that you specify and shows you with an Out of Office status. You can also configure it for a partial day by disabling Create all day event and make the rule apply to both internal and external recipients.

To create an Out of Office rule:

  1. Click the Settings icon, and select Out of Office Rule.

  2. Do one of the following:

    • If the rule is for one or more entire days, select Set a date range and use the calendar widgets to the set the Start and End dates.

    • If the rule is for a time block within a day, select Set a date range and deselect Create all day event. The latter action will open up the time selection boxes.

      Configure a time range from the selection boxes.

  3. Enter a subject and any message text in the Subject and Message fields, respectively.

  4. If required, configure the options in the External Users tab.

  5. Click Save.

NOTE:The Out of Office rule is enabled by default when you create it. You can disable it at any time. Also, the Include message received from sender selection box is also enabled by default. This option helps you to identify the context of the email exchange in the replies.

For more information about the Out of Office Rule, see Creating an Out of Office Rule in the GroupWise Client User Guide.