Using Your Calendar

You can view your schedule in a variety of views or formats, including day, week, month, year, task list, project planner, and multi-user. For example, the month view lets you view a month schedule, while the Multi-User view lets you view, compare, and manage the schedules of multiple users or resources to whose Calendars you have proxy rights.

You can use Graphic Display to show appointment duration in blocks to visualize time use in your schedule or you can use Text Display to better comprehend the sequence of your appointments. Time intervals in the Appointments List can be adjusted from ten minutes to two hours, depending on how detailed a list you want to see. You can also define your work schedule to display only your office hours on your Calendar. And by using Show Appointment As, you can display levels of availability for appointments in Busy Search and in your Calendar.

If you have automatic archiving set, items that have been archived are no longer displayed on your calendar. To make them appear on your calendar, unarchive the item from your archive calendar. For more information on how to unarchive an item, see Unarchiving Items.

Use the Show and Filter () drop-down lists in the Calendar header to filter for scheduled items according to category or other filter criteria.

This is the Calendar header:

Many types of calendar views and printouts are available to let you choose the one that displays the information you need.

This section contains the following topics:

• Viewing Your Calendar
• Reading an Item in Your Calendar
• Saving an Item in Your Calendar
• Viewing the Calendars of Multiple Users or Resources
• Printing Calendar Items
• Changing the First Day of the Week in Your Calendar
• Viewing a Different Date in the Calendar
• Setting Alarms for Calendar Items

For additional calendaring and scheduling information, see Scheduling Group and Posted Items.