24.1 Managing Database Logs

You can determine the frequency with which database logs (audit trail entries and change log entries) are deleted from the Vibe system.

  1. Log in to the Vibe site as the Vibe administrator.

  2. Click your linked name in the upper right corner of the page, then click the Administration Console icon Manage the Search Index page.

  3. Click Database Logs and File Archiving.

  4. In the Manage Database Logs section, the following options are available:

    Automatically Delete Audit Trail Entries Older Than xx Days: Specify the maximum number of days to keep audit trail log entries before they are deleted. The default is 183 days (6 months). The allowed minimum is 30 days.

    Audit trail entries are used to build the Activity and Login reports. Removing older entries limits the possible time span for these reports. (For more information about these reports, see Section 26.2, Generating Reports.)

    The Vibe desktop application relies on audit trail data when doing full synchronizations.

    Enable the Change Log: Select this option to enable users to track the edit history of folders, files, and entries. This includes:

    • Adding, modifying, deleting, and moving of entries, folders, and workspaces.

    • Changes to access control settings for entries, folders, and workspaces.

    • Changes to workflows, including starting, stopping, changing states, and timeouts.

    Automatically Delete Change Log Entries Older Than xx Days: Specify the maximum number of days to keep change log entries before they are deleted.

    Removing older log entries will limit how far back changes to an item can be traced.

  5. Click OK.