5.4 Customizing Email Templates

Path to Configuration Dialog: Filr Administration Console > System > Email Templates

5.4.1 About Filr’s Email Templates

Filr generates email notifications using Apache Velocity version 1.5 templates.

You can customize the following templates, beginning with the Filr 2.0 release:

Template Name



Text or images applied at the end of each email


Text or images applied at the beginning of each email


Notification that user’s password changed


Notifcation of a publicly available link to a file


Shared item notification to user who must register with Filr in order to view it


Shared file invitation to an existing Filr user


Shared file notification of change to existing Filr user


Shared folder invitation to existing Filr user


Shared folder notification of change to existing Filr user


CSS style sheet for email notifications


Macros that get applied to all emails

5.4.2 Tips and Documentation

The following are tips about the template files in Filr.

  • Each template contains a brief explanation about what you can customize.

  • Filr system-generated emails contain both text and HTML MIME parts. You can customize these independently.

  • You can customize by language to localize the emails your Filr system generates.

  • You can revert back to the default template by selecting a customize template in the list and then clicking the Delete button.

  • Make sure you use the Velocity documentation.

    For example, one user assumed that the hash marks (#) indicated comments, when in fact they are part of many scripting languages, including Velocity.

Complete information and instructions for the Apache Velocity version 1.5 template language are available on the Apache Velocity Project website.

5.4.3 Modifying the Template Files

The default email templates that reside on the Filr 2.0 system cannot be changed or deleted, but you can create and deploy customized copies of them by doing the following:

  1. Download a template to your local disk by clicking it in the Email Templates dialog

  2. Open it in a text editor

  3. Save it on your local disk.

  4. Upload the customized file by dragging and dropping it into the Email Templates dialog.

    The Type then changes to Customized.

5.4.4 A Video Walkthrough

To see a demonstration of the email template customization process, view the following video: