9.2 Using the Dashboard

NOTE:The exercises in the remainder of this chapter introduces you to some of the very basic analytical features of the Analytics Tools. Through familiarizing yourself with these basic features, you will become proficient enough with these tools to try more advanced features.

  1. In the Filters region of the Dashboard, deselect one or two of the check boxes and observe how the changes are reflected in the Summary Data, Top Extensions by Size, and Summary regions of the Dashboard.

  2. In the Files Created by Year region, click a specific year.

  3. Observe the changes in the Summary Data, Top Extensions by Size, and Summary regions of the Dashboard.

    The graphical displays in the Summary Data, Top Extensions by Size, and Summary regions of the Dashboard are driven by the Filters region and the selected years from the Files Created by Year and Files Modified by Year regions.

  4. In the Summary Data region, place the cursor over a pie graph section and observe how sectional-specific information appears in a balloon.

  5. Double-click the pie graph section and observe how the Dashboard drills down to show data specific to the selected section in the Summary Data, Top Extensions by Size, and Summary regions.

  6. Right-click a section of the new pie graph and select Details Grid to view the individual filenames.

  7. From the grid, right-click a file and select Open Folder to open the folder where the file is located.

    The Dashboard gives you the ability to easily access any files you might want to know about.

  8. Close the grid.

  9. Drill up to the originally displayed data by clicking the Drill Up arrow pertaining to the Summary Data region of the Dashboard.

  10. In the Top Extensions by Size region, place the cursor over one of the bars and observe how sectional-specific information appears in a balloon.

  11. In the Top Extensions by Size region, right-click and select Export to Image.

  12. In the Export to Image dialog box, from the Filter State drop-down menu, select None and click Export.

  13. Save the image to a location on your desktop.

    The graphic can now be used in a presentation or report.

  14. In the Files Created by Year region, double-click a year span and observe how the displayed data in the other regions is updated to data pertaining to the selected year.

  15. Right-click the selected year span and select Clear Master Filter to have the graph span all of the years again.

  16. In the Files Modified by Year region, double-click a year span and observe the change in the displayed data in the Dashboard.

  17. Place the cursor over a bar in the Tope Extensions by Size region, right-click and select Print Preview.

  18. Observe that in addition to printing, you can save the graph as a PDF or email the graph.

  19. Close the Print Preview page.