33.1 Setting Up a Calendar to View Multiple Users or Resources

To set up a Multi-User Calendar where you can simultaneously view the calendars of multiple users and resources:

  1. Click Calendar in the Nav Bar, and then click the Multi-User Columns view button on the Calendar toolbar.

    If this is the first time you have used the Multi-User Columns view on this calendar, the Multi-User List dialog box is displayed.

  2. (Optional) If this is not the first time you have used the Multi-User Columns view on this calendar and you want to modify which user calendars are being displayed, click the drop-down arrow next to Multi-User Columns, and then click Add or Remove Users.

  3. In the Multi-User List dialog box, in the Choose Users section, specify users in the User Name field, and then in the User List section select the check boxes by the names of the users whose calendars you want to view, and then click OK.

  4. View users’ schedules in a day, week, month, year, or multi-user column view by clicking the appropriate view in the Calendar toolbar.

    If calendar items are not appearing for a particular user, ensure that the check box is selected next to the user’s name in the Folder List.

  5. (Conditional) To assign colors to more than six users or resources, click the presence icon next to their name in the Folder List.

    Appointments for users and resources are displayed in separate columns in the Multi-User Columns view. However, the appointments are combined into a single column in the Month, Week, and Day views, so assigning a color to each user or resource is essential to differentiating their appointments in these views.

You can modify the Multi-User List associated with this Multi-User Calendar, as described in Modifying the Multi-User List. You can also create additional Multi-User Calendars, as described in Setting Up Additional Calendars to View Multiple Users and Resources.