33.3 Configuring Which Users Are Displayed in the Multi-User Calendar

When you create a Multi-User Calendar, as described in Setting Up a Calendar to View Multiple Users or Resources, you specify which users and resources to include in the calendar.

To add more users and resources, or to remove them from being displayed in the calendar, you can modify the Multi-User List. You can also simply hide users or resources by selecting or deselecting them in the Folder List.

33.3.1 Modifying the Multi-User List

The Multi-User List determines which users and resources are displayed in the Multi-User Calendar. You must have the appropriate Proxy rights to add users and resources to a Multi-User List and to view their calendars in a Multi-User Calendar. See Mailbox and Calendar Access for Proxy Users.

Click Calendar in the Nav Bar, and then click on the Calendar toolbar.

(If you have created additional Multi-User Columns views, the button might look like .)
Click the arrow to the right of , and then click Add or Remove Users.
To add a user or resource, click Add User, double-click a name, and then click OK.
To delete a user or resource, click the name, and then click Remove User.

or

To delete all the names in the list, click Edit, and then click Remove All.
To change the order of the names in the list, click a name, and then click the up-arrow or down-arrow button.

The order of names determines the order in which the calendars display in the Multi-User Columns view.
To remove a user or resource calendar from the Multi-User Calendar without deleting the name from the list, deselect the check box next to the name.
To insert all the names in your Proxy List, click Edit, and then click Insert Proxy List.
To reset the list, click Edit > Remove All > Edit, and then click Insert Last List.
Click OK to save and exit the dialog box.

or

Click Apply to save without exiting.

33.3.2 Selecting or Deselecting Users and Resources

GroupWise 18 enables you to easily select and deselect users and resources so that their appointments are displayed or not displayed in the Multi-User Calendar.

To select or deselect a user or resource:

In the Folder List, select the check box next to the users and resources whose appointments you want to display in the Multi-User Calendar.
Deselect the check box next to the users and resources whose appointments you want to hide from the Multi-User Calendar.

For information on how to modify which users are associated to the Multi-User Calendar, see Modifying the Multi-User List.