You can edit the chat room settings either in the GroupWise Admin console or in the client interface. Users can modify chat room settings in the client interface if they have been granted access to do so. For information on how to allow users to create and edit chat rooms in the client, see Allowing Users to Create Chat Rooms.
In the GroupWise Admin console, you can change the general settings and the access settings for a chat room.
To change general settings:
In the GroupWise Admin console, navigate to Messenger > MessengerService > Chats, and select a chat room to edit.
Edit the following settings as desired:
Display name
Owner
Description
Disclaimer
Max Users
Archive messages in this chat
Chat room is searchable
Click Save.
To change access settings:
In the GroupWise Admin console, navigate to Messenger > MessengerService > Chats, and select a chat room to edit.
Select the Access Control tab.
By default, general user access is displayed in the access list. To add another user to the access list, click Add.
Browse to and select the user.
Select the access rights for the user.
View: Allows the user to view the chat room.
Send: Allows the user to send a message to the chat room.
Modify Rights: Allows the user to modify the rights to the chat room.
Moderator: Allows the moderator to delete a user and change the topic of the chat room.
(Optional) Click Set Password to set a password for the chat room.
This requires users to enter a password to join the chat room. There is only one password for all participants in the chat room.
Click Save.
In the client, you can change the general settings and the access settings for the chat room.
Users can edit the settings for a chat room only if the administrator has granted access to create chat rooms. The default access does not allow users to create or edit a chat room.
For information on allowing users to create and edit chat rooms, see Allowing Users to Create Chat Rooms.
Click Tools > Chat Rooms, select the chat room to edit, and then click Properties.
(Optional) Select the owner of the chat room.
By default, the owner is the user who is creating the chat room.
Type the chat room name.
(Optional) Type a description and a welcome message for the chat room.
(Optional) Select the maximum number of participants.
(Optional) Select if you want to archive the chat room.
(Optional) Select if you want the chat room to be searchable.
(Optional) Click the Access tab, and then select the access rights for all users and a particular user.
Click OK to save the settings.
You can modify the access rights for a chat room if you have been granted rights to do so.
Click Tools > Chat Rooms, select the chat room to modify, and then click Properties.
By default, general user access is displayed in the access list. To add another user to the access list, click Find User.
Type the user's name in the Name field, and then click Next.
Select the user in the list, and then click Finish.
Select the access rights for the user:
View: Allows the user to view the chat room.
Send: Allows the user to send a message to the chat room.
Modify Rights: Allows the user to modify the rights to the chat room.
Moderator: Allows the moderator to delete a user and change the topic of the chat room.
Click Set Password to set a password for the chat room.
This requires users to enter a password to join the chat room. There is only one password for all participants in the chat room.
Click OK or Apply to save the settings.