2.5 Customizing Other GroupWise Functionality

2.5.1 Changing GroupWise Modes

GroupWise provides four different ways to run the GroupWise client: Online mode, Caching mode, Remote mode, and Remote (Offline) mode.

You might be able to run GroupWise in any of the four modes, or your GroupWise administrator might require that you use only a certain mode.

Most GroupWise features are available in all four GroupWise modes, with some exceptions. Subscribing to other users’ notifications is not available in Caching mode. Subscribing to other users’ notifications and Proxy are not available in Remote mode. Any feature that requires a connection, such as to the GroupWise system or to an IMAP4 account, is not available in Remote (Offline) mode.

Online Mode

When you use Online mode, you are connected to your post office on the network. Your mailbox displays the messages and information stored in your network mailbox (also called your Online Mailbox). Online mode is connected to your network mailbox continuously. In Online mode, if your Post Office Agent shuts down or you lose your network connection, you temporarily lose your connection to your mailbox.

You should use this mode if you do not have a lot of network traffic, or if you use several different workstations and do not want to download a local mailbox to each one.

Caching Mode

Caching mode stores a copy of your network mailbox, including your messages and other information, on your local drive. This allows you to use GroupWise whether or not your network or Post Office Agent is available. Because you are not connected to the network all the time, this mode cuts down on network traffic and has the best performance. A connection is automatically made to retrieve and send new messages. All updates are performed in the background, so your work is not interrupted.

You should use this mode if you have enough disk space on your local drive to store your mailbox.

Several users can set up their Caching Mailboxes on a single shared computer.

If you run Caching Mode and Remote Mode on the same computer, the same local mailbox (also called the Caching Mailbox or Remote Mailbox) can be used to minimize disk space usage.

If disk space is limited, you can restrict the items that are downloaded to your local mailbox. You can specify to get the subject line only or specify a size limit.

For more information, see Section 11.1, Using Caching Mode.

Remote Mode

Remote mode is familiar to GroupWise users on the road. Similar to Caching mode, a copy of your network mailbox, or the portion of the mailbox you specify, is stored on your local drive. You can retrieve and send messages on a periodic basis with the type of connection you specify (modem, network, or TCP/IP). If you do not want a complete copy of your network mailbox, you can restrict what is retrieved, such as only new messages or only message subject lines.

For more information, see Section 11.2, Using Remote Mode.

Changing Modes

GroupWise starts in Online mode by default. After you have set up a Caching Mailbox, it is easy to change between modes as needed.

  1. Click the Mode Selector icon in the Folder List header.

  2. Select the desired mode.

    Restart GroupWise to change modes.

2.5.2 Changing Your Display Name

You can change the name that is displayed in items that you send from GroupWise. You can only change your display name if the Accounts menu is displayed. The Accounts menu is displayed if you are in Caching mode or if your administrator allows POP and IMAP or NNTP on your GroupWise system.

  1. Click Account > Account Options.

  2. Click the Mail tab, then click General Options.

  3. Type your display name in the Display Name field.

  4. Click OK, then click Close.

2.5.3 Changing Your Time Zone

GroupWise gets its time zone setting from the operating system where GroupWise is running. If you want to change your GroupWise time zone, you must change the time zone of your operating system.

  1. Right-click the clock in your Windows notification area.

  2. Select Adjust date/time.

  3. On the Date and Time tab, click Change time zone, then select the correct time zone.

  4. Click OK.

2.5.4 Setting the Interval for Refreshing GroupWise

When GroupWise is refreshed, it checks for new email and refreshes the screen to show new or changed information. By default, GroupWise refreshes every minute. However, you can change the refresh interval.

  1. Click Tools > Options.

  2. Double-click Environment, then click the General tab.

  3. Under Refresh Interval, specify the number of minutes and seconds you want to pass before a refresh, then click OK.

2.5.5 Customizing Date and Time Formats

GroupWise offers several date and time formats that determine the way dates and times display throughout the application. For example, you might prefer dates to appear with the day first, followed by the month, and then the year, such as 24 August, 2010.

The time and date formats in GroupWise are highly customizable. You can specify the order of elements, the type of separators between elements, whether dates are spelled out or represented by numbers, and several other options.

Setting Default Date and Time Formats

There are three configurable date and time settings:

  • Time: Use the Time setting to determine how times display.

  • Short Date Format: Use the Short date setting to specify how the date appears in its short format (typically, with numbers representing the day, month, and year).

  • Long Date Format: Use the Long date setting to specify how the date appears in its long format (typically, with numbers representing the day and year, and with the month spelled out).

Setting the General GroupWise Format

Use the General GroupWise format setting to determine whether the long date or short date is used throughout GroupWise.

  1. Click Tools > Options, then double-click Calendar.

  2. Click the Date/Time tab.

  3. Under General GroupWise format, view the Time format, specify whether the Date format should show the long date or short date, then click OK.

Setting Specific GroupWise Formats

Use the Specific GroupWise formats settings to specify the date and time formats used in the Main Window, properties, and file info areas throughout GroupWise.

  1. Click Tools > Options, then double-click Calendar.

  2. Click the Date/Time tab.

  3. Under Specific GroupWise formats, select the formats you prefer for each of the settings, then click OK.

    You can select either Time, Short Date, Long Date, or one of the available combinations of date and time formats.