Using the WebAccess Calendar

The Calendar lets you view appointments, tasks, or notes you've received from others or created for yourself. You can view one day, one week, or one month at a time.

You open the Calendar from the toolbar in the GroupWise WebAccess main window. When you open the Calendar, the HTML version is displayed. GroupWise WebAccess also provides a Java version of the Calendar. You can switch between versions after you've opened the Calendar, if your Web browser supports Java.

The Calendar displays any appointments, tasks, and notes you've received whether you've accepted them or not. You can perform the same actions on an item in the Calendar that you can on an item in the Mailbox, such as accepting, declining, delegating, or moving the item. In addition, you can also decline, delegate, or move items you've accepted that no longer appear in your Mailbox. While you have the Calendar open, you can also schedule appointments, assign tasks, and write notes to other users.

If you don't want to open the Calendar, you can use the Calendar option in the Folder List to display your Calendar items in the Item List.

This section contains the following topics:


Using the HTML Version of the Calendar

You open the Calendar from the toolbar in the GroupWise WebAccess main window. When you open the Calendar, the HTML version is displayed.

This section contains the following topics:


Using the Day View Calendar

  1. Click the View Calendar icon in the main window.

  2. Click Day in the top-left corner of the Calendar view.


    Day view calendar

    The Day View calendar displays the current date. To change dates within the current month, click the desired date in the monthly calendar.

    To move forward or backward one month, click the arrow buttons next to the month header in the monthly calendar.

    To return to the current day's calendar, click Today.

    You can also use the Month, Day, and Year drop-down lists to display a calendar for a different date.

    You can create an appointment, task, or note from within the calendar by using the appropriate option in the lower-left corner of the calendar view.


Using the Week View Calendar

  1. Click the View Calendar icon in the main window.

  2. Click Week in the top-left corner of the Calendar view.

    The Week View calendar displays the current week's calendar. To change the view to display another week's calendar, click any date from the desired week in the monthly calendar.

    To move forward or backward one month, click the arrow buttons next to the month header in the monthly calendar.

    To view the current date's Day View calendar, click Today.

    You can also use the Month, Day, and Year drop-down lists to display a Week View calendar for another week.

    You can create an appointment, task, or note from within the calendar using the appropriate option in the lower-left corner of the calendar view.


Using the Month View Calendar

  1. Click the View Calendar icon in the main window.

  2. Click Month in the top left corner of the Calendar view.


    Month view calendar

    The Month View calendar displays the current month's calendar. To change the view to display another month's calendar, click the month in the yearly calendar.

    To move forward or backward one month, click the arrow buttons next to the year header in the yearly calendar.

    To view the current date's Day View calendar, click Today.

    You can also use the Month, Day, and Year drop-down lists to display a Day View calendar for another day.

    You can create an Appointment, Task, or Note from within the calendar using the appropriate option in the lower-left corner of the calendar view.


Using the Java Version of the Calendar

You open the Calendar from the toolbar in the GroupWise WebAccess main window. When you open the Calendar, the HTML version is displayed. GroupWise WebAccess also provides a Java version of the Calendar. You can switch between versions once you've opened the Calendar, if your Web browser supports Java. To switch to the Java calendar, click Java Calendar.

  1. Click the View Calendar icon in the main window.

  2. Click Java Calendar.

    A two-day calendar is displayed.You can display or hide panes for Appointments, Tasks, and Notes by clicking the appropriate buttons.

    Double-click any item to open it.

    To display a calendar of a specific date, click Go To Date, select the date using the monthly calendar or by using the backward/forward month and year buttons, then click OK.

    You can move forward or backward one day at a time by clicking the arrow buttons next to Today in the toolbar. To return to today's calendar, click Today.

    To open a monthly calendar, click Launch Month Calendar.


    Java Month view calendar

    Place the mouse pointer over any item to display its details, such as Time, Location, From, and so forth. You can display a calendar for another month in the current year by clicking the appropriate month button at the bottom of the view. You can also move forward or backward one month or year using the arrow buttons next to Today. To return to today's calendar, click Today.