Novell Documentation: GroupWise 6.5 - Getting Acquainted with the Main GroupWise Window

Getting Acquainted with the Main GroupWise Window

Your main work area in GroupWise is called the Main Window. From the Main Window of GroupWise, you can read your messages, schedule appointments, view your Calendar, manage contacts, change the mode of GroupWise you're running in, open folders, open documents, and much more.

You can open more than one Main Window in GroupWise by clicking Window, then clicking New Main Window. This is useful if you proxy for another user. You can look at your own Main Window and the Main Window belonging to the person you are proxying for. You might also want to open a certain folder in one window and look at your Calendar in another. You can open as many Main Windows as your computer's memory allows.

The basic components of the Main Window are explained below.

Toolbar

The toolbar lets you quickly accomplish common GroupWise tasks, such as opening the Address Book, sending mail messages, and finding an item. For information about the toolbar, see Using the Toolbar.

Folder and Item List Header

The Folder and Item List header provides a drop-down list where you can select the mode of GroupWise you want to run (Online, Caching), select to open your archived or backup mailbox, and select a proxy mailbox. For information about these features, see Using Different GroupWise Modes, Archiving the Items in Your Mailbox, and Giving Other People Access to Your Mailbox.

Folder List

The Folder List at the left of the Main Window lets you organize your GroupWise items. You can create new folders to store your items in. Next to any folder (except for shared folders), the number of unread items is shown in square brackets. Next to the Sent Items folder, the number in square brackets shows how many items are pending to be sent from Caching mode. For information about the different GroupWise folders, see Using the Folder List.

If you want, you can close your folder list to leave more room for other views, such as the Calendar, in the Main Window. Click View, then click Folders List to open or close the Folder List display.

Here is what you'll find in each of the default folders:

User Folder

Your user folder User Folder icon (indicated by your name) represents your GroupWise database. All folders in you Main Window are subfolders of your user folder.

Mailbox Folder

The Mailbox Mailbox icon displays all the items you have received, with the exception of scheduled items (appointments, tasks, and reminder notes) you have accepted or declined. Accepted scheduled items are moved to the Calendar.

Sent Items Folder

The Sent Items folder displays all sent items from the Mailbox and Calendar. The Sent Items folder in versions prior to GroupWise 6.5 was a query folder, which had some differences from the current Sent Items folder.

The following is a comparison between the previous Sent Items query folder and the current Sent Items folder.

Sent Items Folder (Current)	Sent Items Query Folder (Previous)
All sent items reside in this folder unless they are moved to a folder other than the Mailbox or Calendar. If a sent item is moved to another folder, it no longer displays in the Sent Items folder.	No items actually reside in this folder. This folder is a Find Results folder, which means a Find is performed when you click the folder and the results of the Find (all sent items) are displayed in the folder. If you delete an item from this folder, the original item remains in its original folder and redisplays the next time you open this folder.
You can resend, reschedule, and retract sent items from this folder.	You can resend, reschedule, and retract sent items from this folder.

Calendar Folder

The Calendar folder Calendar Folder icon shows several calendar view options.

Contacts Folder

The Contacts folder Contacts Folder icon , by default, represents the Frequent Contacts address book in the Address Book. Any modification you make in the Contacts Folder is also made in the Frequent Contacts address book.

From this folder, you can view, create and modify contacts, resources, organizations and groups.

Your proxies never see your Contacts folder.

Checklist Folder

Use the Checklist folder Checklist Folder icon to create a task list. You can move any items (mail messages, phone messages, reminder notes, tasks, or appointments) to this folder and arrange them in the order you want. Each item is marked with a check box so that you can check items off as you complete them.

The following is a comparison between the Checklist folder and the Task List query folder (found in previous versions of GroupWise).

Checklist Folder	Task List Folder
This folder contains the following items: Items you have moved to this folder Items you have posted to this folder Items that are part of a checklist that you have created in another folder	No items actually reside in this folder. This folder is a Find Results folder, which means a Find is performed when you click the folder and the results of the Find (all scheduled tasks) are displayed in the folder. If you delete an item from this folder, the original item remains in its original folder and redisplays the next time you open this folder.
Any item type can reside in this folder.	Only tasks show in this folder. Tasks are scheduled items that are associated with a due date.
To mark an item completed, click the check box next to the item in the Item List.	To mark an item completed, open the item, then click Completed.
	Due dates are set by the person who sent you the task. If you post a task for yourself, you can set a due date.
	To set the priority of an item, open the item, then type a priority in the Priority field.
Checklist items do not display in the Task List of the Calendar.	Tasks display in the Task List of the Calendar and can be marked Completed from the Calendar.
	Tasks that are past due show as red in the Calendar.

Documents Folder

Your document references are organized in the Documents folder Documents Folder icon so you can locate them easily.

The Documents folder can contain only documents. If any other type of item is moved to this folder by a GroupWise client older than version 5.5, the item is deleted.

Cabinet Folder

The Cabinet Cabinet icon contains all your personal folders. You can rearrange and nest folders by clicking Edit, then clicking Folders. You can change how the folders are sorted by right-clicking the Cabinet folder, clicking Properties, then selecting what you want to sort by.

Trash Folder

All deleted mail and phone messages, appointments, tasks, documents, and reminder notes are stored in the Trash folder Trash folder icon . Items in the Trash can be viewed, opened, or returned to your Mailbox before the Trash is emptied. (Emptying the Trash removes items in the Trash from the system.)

You can empty your entire Trash, or empty only selected items. You can empty the Trash manually. The system administrator can specify that your Trash is emptied automatically on a regular basis.

Shared Folders

A shared folder Shared Folder icon is like any other folder in your Cabinet, except other people have access to it. You can create shared folders or share existing personal folders in your Cabinet. You choose whom to share the folder with, and what rights to grant each user. Then, users can post messages to the shared folder, drag existing items into the folder, and create discussion threads. You can't share system folders, which include the Cabinet, Trash, and Work In Progress folders.

Item List

The Item List on the right side of the Main Window displays your mail and phone messages, appointments, reminder notes, tasks, and document references. You can sort the Item List by clicking a column heading. To reverse the sort order, click the column heading a second time. For information about the icons used with different items, see Icons Appearing Next to Items in Your Mailbox and Calendar.

QuickViewer

The QuickViewer opens below the Folder and Item List. You can quickly scan items and their attachments in the QuickViewer rather than open each item in another window. For information about the QuickViewer, see Reading Items in the QuickViewer.