6.5 Printing Calendar Items

Use Print Calendar to print appointments, tasks, and reminder notes in different formats and on various page sizes. You can also print the Calendar in different page layouts including Daily Appointments, Daily Text Calendar, Day Organizer, Day Trifold, Expanded Day Calendar, and Franklin Day Calendar. When you print the Calendar on a color printer, the Calendar prints in full color. This shows which appointments belong to which calendar, and which appointments have categories.

This section contains the following topics:

6.5.1 Printing Your Calendar, Task List, or Reminder Note List

  1. Click File > Print Calendar.

    Print Calendar dialog box

  2. Click a calendar format in the Format group box.

  3. Click a paper size in the Form > Size group box.

  4. Click a calendar view under Available Forms.

  5. Click Portrait or Landscape.

  6. Click the Content tab, type a starting date, then read and select other options.

  7. Click Font, make selections, then click OK.

  8. Click the Options tab, then read and select other options.

    For help on any option, click What’s This icon, then click the option.

    Print Calendar dialog box with the Options tab open

  9. Click the Preview button to see how the page layout looks with the selected options. If necessary, change the options.

  10. Click Print.

6.5.2 Printing the Calendars of Multiple Users

  1. Make sure you have Proxy Read rights to the Mailboxes of all the users whose schedules you want to print.

  2. Click File > Proxy to make sure that all of the users whose schedules you want to print appear in your Proxy List. If they do not appear on the list, add them.

  3. Click File > Print Calendar.

  4. Click Multi-User in the Format group box, click Setup, then select the users whose schedules you want to print.

    Multi-User Setup dialog box

  5. Specify the maximum number of proxy schedules to print per page in Proxies Per Page. For example, if you are going to print the schedules of nine users, but only want three schedules per page, you would specify 3.

  6. Click OK.

  7. Click a calendar view under Available Forms.

  8. Click a paper size in the Form Size group box.

  9. Click Portrait or Landscape.

  10. Click the Content tab, then read and select other options.

  11. Click the Options tab, then read and select other options.

    For help on a dialog box option, click What’s This icon, then click the option.

  12. Click the Preview button to see how the multi-user page layout looks with the selected options.

  13. Click Print.