9.6 Preparing to Use Remote

Use Hit the Road on the Tools menu (or switch from Online mode to Remote mode) to create, set up, or update your Remote Mailbox. Your local mailbox is created on your local drive and any current connections are detected and set up. If you have already used Caching mode, your local mailbox has already been created.

You can also use Hit the Road to create setup files on a diskette to set up your Remote Mailbox on a computer that’s not connected to the network.

Several users can set up their Remote Mailboxes on a single shared computer.

This section contains the following topics:

9.6.1 Setting Up Your Remote Mailbox

If you switch from Online mode to Remote mode, you can enter the path to the Remote Mailbox. If this path does not exist, Hit the Road runs automatically. The following steps explain how to set up your Remote Mailbox using Hit the Road.

  1. Make sure GroupWise is installed on the computer where you want to set up your Remote Mailbox.

  2. Make sure you have a password on your Online Mailbox.

  3. Run GroupWise in your office on your docked laptop or a workstation.

  4. Click Tools > Hit the Road.

    Hit the Road Wizard Welcome page

  5. Type your Mailbox password, then click OK.

  6. To create your Remote Mailbox on the docked laptop that is currently connected to the network with your Online GroupWise system, click This Machine, then click Next.

    If you click This Machine and GroupWise is not installed on the docked laptop, you are prompted to install GroupWise. To use GroupWise away from your office, click Yes to install GroupWise on the computer you’re traveling with. Continue with Step 7.

    or

    To create a setup diskette for another computer, such as your home computer, click Another Machine, then click Next. Have a diskette ready. When your setup diskette is created, insert it into the computer where you want to set up your Remote Mailbox (such as your home computer), then run setup.exe from the diskette. Go to Step 10.

  7. Type the path for your Remote Mailbox, then click Next.

  8. Select the phone numbers you use to connect to your Online Mailbox, then click Next.

  9. Select the items you want to copy to your Remote Mailbox, then click Finish.

  10. Exit GroupWise.

  11. Right-click the Windows desktop, then click New > Shortcut.

  12. Type c:\novell\groupwise\grpwise.exe /pr-path_to_remote_mailbox. The path is the path you typed in Step 7.

  13. Click Next.

  14. Type a name for the shortcut, such as Remote.

  15. Click Finish.

    After setting up your Remote Mailbox, you can begin sending and retrieving items and Address Book information from your Online Mailbox.

9.6.2 Setting Up Multiple Remote Mailboxes on a Shared Computer

These steps should be completed by each user who is setting up a Remote Mailbox on the shared computer.

  1. Run GroupWise in Online mode, click Tools > Hit the Road.

  2. If prompted, enter your password.

  3. To create a Remote Mailbox setup diskette, click Another Machine.

  4. Follow the steps in the Hit the Road Wizard, inserting a blank diskette in the last step to save the setup files on.

  5. Log in to Windows on the shared computer using a unique username.

  6. Insert the setup diskette into the shared computer, then run setup.exe from the diskette.

    Make sure GroupWise is installed on the shared computer.

  7. Select a folder for your Remote Mailbox files, then click OK.

    This folder should not be shared with other users.

  8. To run GroupWise against your Remote Mailbox, each user should log in to Windows with a unique username before starting GroupWise.

9.6.3 Specifying Remote Properties

You can change the way Remote mode is set up, including your connection, time zone, how often to send and retrieve items, system information, delete options, signature, and so forth, in Remote Properties. For information about changing your connections, see Section 9.8, Configuring Your Remote Connections.

This section contains the following topics:

Specifying Time Zone Settings

The items in your Calendar are scheduled according to the time zone settings in the Windows Date/Time Properties. You can access this dialog box in Remote Properties on the Server tab. If you use GroupWise in another time zone, you can change to that new time zone so that your scheduled items reflect the time zone difference.

Typically, if you’re leaving your office for several days, you will use your Calendar information to attend and schedule appointments. Therefore, you need to use the local time zone. However, if you’re leaving your office for a short time, (for example, a day), you will probably keep the same time zone as your GroupWise system.

If you change time zone settings, be sure to change your computer’s clock to match the new time zone.

  1. In Remote mode, click Tools > Options, then double-click Accounts (Remote).

  2. Click the remote account, click Properties, then click the Server tab.

  3. Click Time Zone, click the current time zone, then click OK.

  4. Click Time Zone, click the Date & Time tab, change your computer’s clock to match the new time zone, then click OK.

For more information about using Date/Time Properties, see your Windows documentation.

Sending and Retrieving Items At Regular Intervals

  1. In Remote mode, click Accounts > Account Options.

  2. Make sure the remote account is marked with a check mark.

  3. Click the General Options.

  4. Select Send/Retrieve All Marked Accounts every __ minutes, then specify the number of minutes.

  5. Click OK.

For this option to work, your computer must stay connected to the network or phone line, depending on the connection you’re using.

To quickly turn this option on and off, click Accounts > Auto Send/Retrieve. It is active when a check mark is displayed.

Specifying User and System Information for Your Remote Mailbox

  1. In Remote mode, click Tools > Options, double-click Accounts (Remote), then click General Options.

  2. In the Display name field, type your first and last name.

    This name appears in the From field of an item you send someone. The name is also used as your user folder name.

  3. Click OK.

  4. Click the remote account, click Properties, then click the Server tab.

  5. Type your GroupWise user ID.

  6. Type the domain name of your Online Mailbox.

  7. Type the post office name of your Online Mailbox.

  8. To change the password for your Online Mailbox, click Online Mailbox Password, type your Online Mailbox password, then click OK. Specify the new password in both fields, then click OK.

    If your administrator has turned on LDAP authentication, read and follow the additional information about your Online Mailbox password that is provided in this dialog box.

    Your Online Mailbox must have a password before you can use Remote mode. If you have not assigned a password to your Online Mailbox, do so in Security Options while running GroupWise in your office.

Changing Remote Delete Options

By default, if you delete an item from your Remote Mailbox, the item is deleted from your Online mailbox the next time you connect. You can change the deletion options in Remote Properties so that an item deleted from your Remote Mailbox stays in your Online mailbox or vice versa.

  1. Click Tools > Options, then double-click Accounts (Remote).

  2. Click the remote account, click Properties, then click the Advanced tab.

  3. Make your changes, then click OK.

HINT:This process does not apply to Caching mode. GroupWise automatically synchronizes the deletions between the Online and Caching modes.

Changing Your Signature

The signature you specify for Remote mode is the same signature that is used for Online mode. You can specify this signature in Remote Properties.

  1. Click Tools > Options, then double-click Accounts (Remote).

  2. Click the remote account, click Properties, then click the Signature tab.

  3. Change your signature text.

  4. Click OK.

For more information about signatures, see Adding a Signature or vCard to Items You Send.