6.2 Using the Address Books to Address Items

There are multiple ways to address an item in GroupWise:

6.2.1 Using the Address Selector

When you are composing a new item and click Address Book on the item view toolbar, the Address Selector displays. The Address Selector presents a simplified view of the Address Book, providing you with the options you need to select a name or create a group.

Understanding the Address Selector

The Address Selector displays in places throughout GroupWise, such as when you are selecting members of a group or entries for a filter or find. It might be slightly modified to show only context-appropriate options.

In the Address Selector, you view one address book at a time. To choose a different address book to look at, click an address book in the Address Books drop-down list.

Select the entries you want placed in To, CC, or BC fields of the item you are addressing. You can filter the list of entries by groups, people, organization, and resources by using the Entry Type drop-down list. You can also search the list by name, first name, last name, or a variety of other options by using the drop-down lists.

You can resize the Address Selector by dragging a corner of the window. You can open a contact entry to view details by clicking the contact’s name.

You can add contacts to the right pane and then create a group by clicking Save Group. If you click the Save Group button, you can select which address book the group is saved to. Otherwise it is saved to the address book displayed in the Address Selector. You cannot save a group to the main GroupWise address book unless you are an administrator with the proper rights.

To create a new contact, click New. Enter the contact information in the different tabbed pages, then click OK. For more information, see Section 6.4.6, Viewing Contacts, Groups, Organizations, or Resources in an Address Book.

Addressing an Item with the Address Selector

Use the Address Selector to address items you are composing. For more information about the Address Selector, see Section 6.2.1, Using the Address Selector.

  1. In an item you are composing, click Address Book on the toolbar.

  2. Select an address book from the Address Books drop-down list.

  3. Search for the names you want as primary (To) recipients of your message.

  4. Select each name you want to include.

  5. Click To.

  6. To address carbon copy recipients, select the names you want, then click CC.

  7. To address blind copy recipients, select the names you want, then click BC.

  8. Click Entry Type to show only contacts, groups, resources, or organizations.

  9. Click the begins with drop-down list to select how you want to locate a recipient (by first name, last name, or department), then select the recipient's name.

  10. Click OK.

If you know the person’s name, begin typing it in the To field of the item view. Name Completion searches the Frequent Contacts address book, the current address book, and the GroupWise Address Book, if they are listed in the Name Completion Search Order. When Name Completion finds the person you want to send a message to, you can stop typing.

6.2.2 Sending Mail from the Address Book

Use Mail to send items from an address book. If you have opened the address book from the main GroupWise WebAccess page, the address book is not connected to an item view. Mail lets you open an item view from the address book.

  1. On the main WebAccess page, click Address Book on the toolbar.

  2. Select an address book from the drop-down list.

  3. Search for and select the users you want.

  4. Click To.

  5. Click Mail.