4.4 Receiving Calendar Items

4.4.1 Accepting or Declining Calendar Items

When you receive an appointment, task, or reminder note, you might not be able to accept it. In GroupWise, you can let the sender know if you accept or decline, specify a level of acceptance or availability, and add additional comments. You can also delegate the item to another user. The sender can find your response by checking the item's properties.

If you decline an appointment after its start time, the sender sees the appointment as deleted rather than declined in the appointment’s properties.

  1. Open the appointment, task, or reminder note.

  2. Click Accept or Decline on the toolbar.

  3. (Optional) Type a message in the Comments to Sender field.

    By default, the sender can view your comment by viewing the item properties in the Sent Items folder. However, for a more noticeable indication when someone declines an item, the sender has the option under Options > Send Options to set Return Notification When Declined to Mail Receipt, Notify, or both.

  4. (Optional) Select the calendar where you want the message displayed.

  5. Click Accept (or Decline) to close the window

  6. If the calendar item is set as a recurring event, you are prompted to accept/decline all events or just this event.

4.4.2 Delegating Calendar Items

Use Delegate to reassign a scheduled item to someone else. The sender can determine who you delegated the item to by looking at the item’s properties.

  1. Double-click an appointment, task, or note to open it.

  2. Click Delegate to open a Delegate form.

  3. In the To field, type a username, then press Enter.


    To select a username from a list, click Address Book on the toolbar, search for and select each user’s name, click To, then click OK.

  4. Type any additional comments to the recipient.

  5. Click Send on the toolbar.

4.4.3 Saving Calendar Items

Saved items remain in your Calendar as well as being copied to the location you specify. Items are saved in HTML format with a .html extension so that they can also be opened in your Web browser. Attachments are saved in their original format.

  1. Open the item you want to save, then click File > Save Page As.

  2. Type a name for the file in the Name field.

  3. Select the location from the Save in folder drop-down menu.


    Select Browse for other folders for a different location.

  4. Click Save.

4.4.4 Moving an Appointment to a Different Calendar

Items on the calendar can be moved to other calendars.

  1. Select the calendar item to move.

  2. Click and drag the item to the new calendar.

    The icon with the item changes from red to green when it is in a valid location.